Receptionist
Van Vliet XL Group FZE
Total years of experience :3 years, 2 Months
• Handling office and administrative responsibility for smooth functioning of day to day activities.
• Screening telephones calls as well as receiving and forwarding inquiries by phone, fax and email to the appointed departments.
• Responsible for booking arrangement on travels, accommodations, meeting appointments including hospitals and other services needed.
• Building and maintaining good business relationship with clients by dealing with them politely, providing prompt and accurate service so as to promote customer’s loyalty.
• To maintain an efficient working environment for the employees to yield productivity by furnishing essential office supplies.
• Inquiring and making comparatives for accuracy and obtaining reasonable price in all purchasing matters, it’s either for corporate purposes or for re-sale.
• To solve slight problems by coordinating with the other staffs, the suppliers as well as to the customers.
• Assisting the accounts department by keeping the employees attendance report, and arranging bills and purchase invoices.
• Other tasks to support the sales team including working extra hours if required to ensure company business objectives are met.
• Responsible for important documents and non- document shipment by keeping the datas, infos and booked to be pick up by the corporate courier.
• Help managers to make the best use of their time by dealing with secretarial and administrative tasks.
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf of their manager
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