Eexcutive secretary
Sidra Electric Co, for electromechanical works
Total years of experience :17 years, 7 Months
Preparing the weekly schedule for site engineers and preparing a weekly report on projects and their status.
Follow up and organize the tasks of departments within the company and prepare a weekly report for them.
Organize and maintain physical and digital files, ensuring all documents are properly labeled and easily accessible.
Greet clients and make them feel comfortable, both in person and over the phone
Utilize efficient time management with the nuances of complex administrative assistance at the executive level.
Track internal and external contacts and maintain contact database for the director.
Assist with monthly closings procedures. - Assist with tax computations & returns.
Assist the independent auditor in conducting an annual evaluation of company records.
Ensure accurate and timely recording of all financial transactions
Manage the GM's calendar and schedule appointments, meetings, and conferences.
Prepare and edit correspondence, reports, and presentations.
Handle incoming and outgoing emails, phone calls, and other forms of communication on behalf of GM.
Prepare meeting agendas, take minutes, and follow up on action items.
Exe
Organize and maintain physical and digital files, ensuring all documents are properly
labelled and easily accessible.
Managing and maintaining the director’s calendar.
Maintaining comprehensive and accurate records for department and director.
Coordination of meetings, creating PowerPoint presentations, managing department page
updates, coordinating monthly reporting & managing project action plans.
Conduct assigned tasks by the director such as training, event planning and communication.
Greet and meet visitors with courtesy, directing them to the relevant person / department.
Assist the company's staff with activities like scheduling appointments, ordering supplies,
typing, faxing, and other admin tasks.
Maintain fluent communication by conveying important messages arriving through phone
calls to the respective staff member.
Maintain a systematic record of the company calendar, including up-to-date data on
upcoming events and meetings.
Inform interested and appropriate persons about the company's basic details through
various communication modes.
Crry general clerical tasks like scanning, photocopying, faxing, and taking notes as per
requirement.
1/ Receiving calls from customers and assisting them
Their questions and directing them to the appropriate party
2/ Clerk to ensure that all documents and correspondence related to clients
correctly
3/ The schedule of group meetings is there there
Points to make it easy to understand correctly
4/ Organizing and preparing a special attendance and departure schedule
employees to the payroll of the admin department
5/ Determine the administrative tasks on a daily basis for the company
Weekend for direct manager
Prepare meeting agendas, take minutes, and follow up on action items.
Submitting daily, weekly and monthly reports to the manager
Follow up on business ratio
Follow up and write reports
The first volume is between the company's departments
Coordinate work with clients
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