Human Resources Officer and School Director office manager
Kuwait Bilingual school
Total years of experience :12 years, 0 Months
• Assisting in searching for recruitments sources such as local databases, organization applications files, online recruiting agencies.
• Maintain and update the schedule of Manager/ Director’s appointments
• Review applicants/CVs, evaluate applicants’ skills and make recommendation based on the applicant’s qualifications as set interviews.
• Ensuring that recruitment is in line with the labor laws and legal/administrative requirements, set interviews and prepare offers and contracts.
• Assisting payroll: prepare monthly detailed report for the salaries.
• Providing certificates and letters for staff up on request.
• Handling the data entry of all new of all new employees current in the HR system.
• Knows the formal and informal departmental goals. Standards, policies and procedures.
• Assist with special events planning.
• Coordinating the orientation program.
• Prepare job description for all the new employees.
• Responsible for the employee sick/short leave.
• Inform new employee of policies and procedures of school.
• Preparing and verifying the employee’s daily attendance.
• Inform job applicants of their acceptance or rejection for employment
• Responsible for the incoming mail (fax, courier, ..etc) as well as dispatching the outgoing courier .
• Performing any HR related tasks, administrative activities, as (such as follow - up on contracts …etc).
• Read and analyze incoming memos, circulars, reports to determine their significance and plan their distribution.
• Organize and supervise all the administrative activities that facilitate the smooth running of an organization.
• Dealing with post and emails and monitor phone calls and control correspondences.
• Ensure filing systems are maintained and up to date.
Set a cover teacher for the absent teacher then distribute it to the teachers after sing it from the principles.
Answer phone calls, answer the parent’s questions on the phone and meet them in my office.
Arranging the school principles’ meeting, appointments with teachers and parents.
Arranging the teachers’ appointments with parents.
Arranging the school counselors’ appointments with parents and with the principles.
Translate the school principles’ Emails and send it to school staff.
Typing the documents.
Arrange with the bus in case any parent don’t want his/ her child to back with the bus in some days.
Arrange with nurses about sick students/ special cases.
Keep a record for students’ early leave.
Answer the colleagues’ questions and help them if they need.
Scheduling assessment tests for late registered students.
Prepare and print schedules \[Master schedule/ teachers’ schedule/ classes’ schedule\].
Distribute the teachers’ schedules and the classes’ timetables.
Arranging the students’ files.
Prepare and arrange the reports cards after singe it from the school principles’ and the school director \[ stamping/ follow-up after copy/ packaging in the school’s envelopes/ keep who have not pay the fees with accountants/ distribute the reports cards on date\].
Printing and distributing the students lists to the teachers.
Keep a record for the parents’ mobiles numbers.
Set a cover teacher for the absent teacher then distribute it to the teachers after sing it from the principles.
Answer phone calls, answer the parent’s questions on the phone and meet them in my office.
Arranging the school principles’ meeting, appointments with teachers and parents.
Arranging the teachers’ appointments with parents.
Arranging the school counselors’ appointments with parents and with the principles.
Translate the school principles’ Emails and send it to school staff.
Typing the documents.
Arrange with the bus in case any parent don’t want his/ her child to back with the bus in some days.
Arrange with nurses about sick students/ special cases.
Keep a record for students’ early leave.
Answer the colleagues’ questions and help them if they need.
Scheduling assessment tests for late registered students.
Prepare and print schedules \[Master schedule/ teachers’ schedule/ classes’ schedule\].
Distribute the teachers’ schedules and the classes’ timetables.
Arranging the students’ files.
Prepare and arrange the reports cards after singe it from the school principles’ and the school director \[ stamping/ follow-up after copy/ packaging in the school’s envelopes/ keep who have not pay the fees with accountants/ distribute the reports cards on date\].
Printing and distributing the students lists to the teachers.
Keep a record for the parents’ mobiles numbers.