Assistant Secretary
Kout Food Group
مجموع سنوات الخبرة :8 years, 7 أشهر
Job & responsibilities
• Receiving and screening telephone calls, takes messages, scheduling appointments and answers inquiries with assigned scope of responsibility.
• Screening and organizing incoming / outgoing emails for various departments and vendors.
• Overseeing maintenance activities, facility services & Housekeeping.
• Ensuring that the equipment for the same are functioning and taken care of the same if not.
• Preparing expense claim for the employees and managers.
• Ensuring proper calculation of cost and charge appropriate billing in invoices process.
• Responsible for making payment request of invoices for all the vendors and submitting to the finance department on time with all the required documentation.
• Issuing devices to the drivers and providing the required applications and settings to the driver’s through the system. Maintaining the contractual documents signed by the drives.
• Monitoring the data usage of the drivers through mobile device management.
• Manages new SIM cards for business lines.
• Handling inventory control of devices, uniform, stationery and other office material. Sending the inventory report to the managers in weekly basis.
• Preparing the excel sheet for inventory, invoices & filing of all for data base purpose.
• Monitoring expenses & costs for assisting with budget preparation & having controls.
• Ensuring proper tracking of requisitions, contracts, and orders.
• Completing resignation termination of the employee’s paperwork and assisting with exit interviews.
• Working on SAP (Preparing Purchase Requisition, Purchase Orders and Posting GRV) for stationery & drivers uniform.
• Bringing up priority issues to the attention of the Department head.
• Assisting the team as per their requirements.
• Petty cash management.
• General office administration including filing, photocopying and database management.
• Follow up on all matters pertaining to invoices, expense claim, payment request, stationery, devices order, warehouse order, uniforms etc.
Job & responsibilities
• As a Recruiter understanding the job description.
• Source profiles from different Job Portals, Job Posting and Referencing to build & utilize exhaustive network of candidates.
• Responsible for building a candidate database, Able to communicate with candidates at all levels.
• Initial Screening of the CV's received from the channels.
• Conduct the first level of interview (Telephonic) to check communication skills, technical skills, interest level, availability salary etc. and scheduling them for face to face and Skype Interview.
• Briefing the candidates about the job profile, organization profile etc.
• Taking initial round of F2F interview of the candidates.
• Prepare and take approval for Salary Structure and Issuance of Offer letter of the selected Candidates.
• Updating candidates regarding the pre joining requirements.
• Handling new joinee documentation and other joining.
• Assisting new joinee with completing the required joining formalities.
• Forwarding all the joining documentation to accounts.
• Updating new joinee record and database.
• Responsible for Co-ordination of all training programs conducted by company.
• Posting the jobs and mass mailing the requirements on the job portal like Times job.
• Follow up the prospective candidates until they complete all the rounds of interview.
• Follow up with selected candidates to confirm their DOJ.
• Handling queries.
• Co-ordinate with Managers and Applicants during the Interview Session.
• Creating, maintaining and enhancing database and Status sheet.
Employee Engagement
• Responsible to organize any activities/ events related to the Employees that helps building the
Spirit.
• Preparation and conducting employee welfare activities (events like Birthday celebration, ethnic day celebration & Festival Celebration.)
CV Search:-
• As a CV Researcher my responsibilities are to search, screen and shortlist the candidates meeting the job description and the clients specifications as to the desired skills, qualifications, experience, locations / relocation, essentials and compensation expectation of the candidates using search engines and job portals.
• Active candidates searching from job boards such as Monster, Naukri, CV Library, CareerBuilder, Total Jobs, Job Site, Reed, Talent Spa, CW Jobs etc.
• Working with the U.K., Singapore, and Malaysia clients to satisfy their requirements on various kinds of resume mining.
• Project handled for Trial.
• Effectively handled the client for FMCG, Pharma Life science, Health care, Finance & Banking, Retail, Manufacturing, Oil & Gas, Construction, IT & provide them CVs for their requirements.
• Team Leading.
• Client Interaction.
• Quality Check.
• In Time delivery.
Internet Research:-
• Searching for the passive candidates profile from LinkedIn and Internet resource from Google (X ray search) & prepared Excel as per client requirements
• Searching candidates direct dial number, Email Id (check after assumption Gmail, email tester etc.)
• Bulk emailing the candidates.
• Company Research.
Candidate Profiling:-
• Taking requirements from the clients.
• Source and screen qualified candidates for various positions.
• Converting Passive Candidates to Active.
• Short listing the relevant candidates before presenting it to the client.
• Clearing candidate's doubts on company's information’s, etc.
• In-house recruitment.
Job Search:-
• Provide personalized job hunting service by performing online job search through various job boards, job portals and LinkedIn as per the client requirements.
• Searching Vacancies direct contact person, direct dial number, Email Id.
Job & responsibilities
•Looking towards the Sourcing for the West, North and East Region of India for ICICI Bank.
•Sourcing best talent from internal database, personal/professional references, employee's referrals, networking sites e.g. Job portals i.e. Naukri, Monster and Times Jobs from Lower Level to Senior Level positions.
•Short listing the Applicants as per the selection procedure specified \[as per the fitment confirmed by management like education, age, salary, preferred location, past experience & skills test\].
•Taken under NU MBA Project for ICICI Leadership Programme and Scheduling their Test Location and Co-ordinating with the Applicants about timing and venue details and solving their queries.
•Done verification of the documents of the Applicants who have applied for NU MBA Leadership Programme.
•Done Audit of Selected and Rejected Applicants and maintain their MIS according to it.
•To communicate with candidate through Cold Calling and coordinate with them for their Interview Schedule.
•Scheduling Interviews with the Recruitment Managers and with the candidates.
•Proactively maintaining an effective resource database management system to close the manpower requirement with the minimum time period.
•Conducting test for candidates (OPQ) and short listing them for HR Interview.
•Co-ordinate with Recruitment Managers and Applicants during the Interview Session.
•Preparing MIS File & Database.
•Follow up
.