Group HR and Admin Manager
Emirates Express Business man services FZC
Total years of experience :18 years, 11 Months
Looking after HR and Admin responsibilities, Implementation of HR and Accounting ERP in order to streamline the Company policies and Procedures of Seven Companies. Mainly focused on the existing systems and policies of Recruitments, Hiring, Joining, Exit Interviews, Salary Revision policies and Staff Welfare activities etc.
Addition to Admin Manager responsibilities, was involved in Procurement, Client Meetings, Technical site Visits, making of
Admkin Manager
Commercial Proposals and Invoices, Analytical and Comparative reports on the projects and Purchases. Established Connectivity with many brand dealers/Suppliers, contractors and Consultants.
Additional Responsibilities:
• Managed daily administrative duties, invoicing, preparation of Commercial proposals, Recruitment’s, visa processing, Daily Operations, staff reimbursements and making of daily schedules.
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Identifying any contractual and supplier risks and Ensured that the forecasted procurement margin is met or exceeded.
• Applied Highly productive procurement management professional skills to significantly reduce procurement costs by standardizing processes, negotiating favorable terms and streamlining supplier channels.
• Managed competitive, best-value procurement program for supply, equipment, and service acquisitions requirements for almost all the projects.
• Streamlined vendor certification process by creating Vendor Self- Certification form to guide contractors in determining their standards based on their own annual receipts.
• Receiving complaints from clients and preparing of daily schedules along with technical head and Assign the same to the technical team, track progress and update the records.
• Generate detailed reports on expenses on complaints attended on daily basis.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Arranged Management, Clients and attend consultant meetings.
• Monthly Meet up with clients to gather information, feedback and their new requirements if any and disseminate to the technical
head and the GM.
• Analyze and assess every project upon completion with a detailed
report especially monitor Costs to ensure profit margins are
maximized.
• Monthly Follow up on payments from clients and issue payments to
suppliers.
• Successfully Worked especially on the employee retention by
creating a very positive working environment.
• Acted as liaison among the staff, senior managers and in the Yearly evaluation process of the employees.
GEFS was the private Company which had taken over all the Water Plants of SEWA. Initiated evaluations of all the Water Desalination Plants and Submit Detailed Reports of the same. Surpassed the Operations of the water plants without any shortage in the supply to entire Sharjah.
Responsibilities:
• Implemented and ensured smooth Operations of all Water Plants with surprise Visits.
• Monitored Reports to the SEWA Management regarding the Operations, Maintenance schedules.
• Attended meetings with SEWA Staff to discuss the upcoming requirements and plan accordingly.
• Ensure to maintain safety at all times with the help of Safety Officers.
• Constant monitoring of the water quality as per the UAE Health Department standards.
• Attended Seminars related to Water Industry and new innovative and Sustainable methods of the maintenance of Water and Power Plants.
• Headed Presentation team at the Conferences organized by Aleem Congress.
• Analyze and Study the Requirement of Manpower for every Plant.
• Implemented and Organized Plant Managers Meetings for discussing the issues and take necessary actions required.
• Update the status of all the plants to the Managing and Operations Director on regular basis.
Oversee the Company’s Office Operations, guide a high-performing team of administrative and Technical professionals, accurately manage job-site Financials, accounts receivable/payables and Bank statements. Generate weekly and monthly financial as well as sales reports. Compile reports to analyze and study the areas of developments.
• Handled Local purchases for daily office administration, Procurement of Materials for Projects, Locally and Internationally.
• Re-Structured and ensure updating of Customer and Supplier data base for Quick access.
• Designed formats to be used by office staff as well as technical staff on regular and daily basis, for tracking and Critical activities.
• Maintained career openings and executed interviews and processing of their VISA in the stipulated time.
• Identified latest technical trainings for technicians and organized training so as to be updated with the advanced version of tools and brands available in the market.
• Travel arrangements for the GM and Hotel Accommodations for international Staff.
• Visit sites to ensure safety is maintained by the technicians and under proper supervision of the project engineer.
• Pioneered in making Commercial proposals with cost evaluations for the projects, execution planning and cost calculation at the end of the project.
* Joined as a Admin Manager, but in a very short period involved in Sales, Technical site Visits and Learnt the SMATV System Features and Various brands of Materials. Established Connectivity with many brand dealers and learnt about their specifications in detail.
Key Responsibilities:
• Front Office Management - Supervise Front Desk Executives, House keeping boys and Girls and Security Guards.
• Export Documentation - Prepare all export documentation documents for the exports under Finance Managers guidance.
• Inventory management - Inventory of Vegetable hybrid seeds of inhouse and all the out-station stock points as well.
• Stock Reconciliations in house and out station - Generate Weekly and Monthly reports and Physical reconciliations once in 3 months.
• Invoicing/Cash/Payments/CRN and SRN - Raise Sales Invoices, credit notes for dispatch accordingly.
• Bank Reconciliations - More than three bank reconciliations done on daily basis.
• Recruitments - Recruitment of Front Office, House Keeping is done as per requirement and call senior level staff for interviews and organize interviews.
• Induction and Training New Employees - Joining Formalities, Induction of all the staff and allotting them dates for their product training.
• Liaising with Govt Bodies - Liaising with Govt Organizations like Plant Quarantine and Dept of Agriculture for Certification of Exports and Inspection of Stock.
• Co-ordinate with Sales team and follow On collections. Dispatch Monthly ageing statements to Dealers and Copies to the Concerned Sales managers.
• Organize Annual day celebrations. - Travel and Hotel Bookings, Planning of the Event with CEO, Marketing, Operations, Finance and Sales Team.