Administrative Officer
Cassida Corporation - Dubai
Total years of experience :9 years, 1 Months
Admin and Accounts
Supervising the email correspondence to clients and suppliers.
Writing all official documents for office, government transactions and suppliers.
Preparing quotations, customer orders and issuing invoices, consignment lists, credit notes, delivery notes as well as receive payments in the ERP system.
Maintaining the ERP accounting system which includes stock balance, month-end reports, quarterly VAT report, SOA and inputting of all expenses.
Applying for government permits or renewals such as Trade License, Visa renewals, Import code renewal at the Dubai Customs, Mulkiya and Salik, Etisalat and Du, and medical insurance renewals for all employees.
Maintaining the official website and product artworks for office use such as drafting information and instructions to be used for designing brochures, user manuals, product boxes, and stickers.
Coordinating with the designer for product artworks and the website.
Supervising the office maintenance and liaise with maintenance staff.
Office-related ad hoc duties.
Procurement and Logistics
Coordinating with suppliers for purchase orders, products and production inquiries, shipping documents and shipment to Dubai or to overseas clients.
Coordinating with freight forwarders and couriers for shipment quotations, transportation, and shipment of goods from South Korea or China to Dubai or directly to overseas clients; for Import and Export shipments.
Preparing all documents related to SABER Application for KSA shipment, Commercial Invoice and Packing List, and Certificate of Origin application in the Dubai Chamber.
Coordinating with Intertek for Conformity Certificate issuance for Kuwait, Tanzania, and Gabon.
Coordinating with local couriers for shipment of goods in and out of Dubai to other Emirates.
Preparing of Amazon orders and shipment plans to Amazon FBA warehouse.
Processing of business papers and documents for registration as
well as business development duties
* Writing of marketing plan, event participation engagements and
sponsorship proposals
* Installing of the Sales and Marketing Collateral project for dealers
stores and groups and the ‘After-Sales’ services
* Supervising the Company’s Merchandising Project for dealer stores
* Writing articles and blog entries
* Managing the social media engagements for product awareness,
information dissemination, branding and promotional activities
* Writing meeting agendas for marketing which includes processing of
product concerns and requests from dealer stores and customers
* Coordinating with suppliers through responding to emails and
telephone calls as well as drafted meeting agendas for international
dealership meetings and bike events in Taipei, Taiwan.
* Managing the ordering of stocks from Taiwan to Philippines and all
the logistics transactions included therein as well as negotiations
with the shipping lines, forwarding companies and customs brokers
* Wrote official email responses to suppliers, clients and to the
Management
* Booking and writing official expense budget summaries and travel
itineraries for the Management
* Writing documentation reports for every sales and marketing visits
and minutes-of-meeting for every staff or supplier meeting
* Writing official letters, memos and business papers
* Handling admin and liaison support to the Management and to every
department
* Managing the pre-operational setup of the Company which includes
securing government permits and registration to respective agencies
* Managing the delivery of stocks from warehouse to dealer stores and
responding to each one’s concerns and requests
* Conducting event or bike groups or client presentations as well as
dealership orientation program
* Scheduling of itinerary and meetings for every sales and marketing
visits
* Handling and supervising the job ads posting, hiring process as well
as the preparation of contract agreements, staff orientation, job
descriptions, organizational structure, company Handbook, written
examinations, and employee performance appraisal forms
Drafting meeting agendas for official business meetings or board
meetings which include staff meeting and supplier meeting
* Handling the personal and the official accounts of the Management
which includes but not limited to car policy insurances, office
insurances, credit card billings, hotel bookings and event
reservations
* Managing the pre-operational setup of the Company which includes
securing of government permits and registration to respective
agencies
* Writing official email responses to suppliers, clients and to the
Management
* Writing official letters, memos and business papers
* Handling admin and liaison support to the Management and to every
department
* Handling job posting ads, hiring process as well as the preparation of
contract agreements and orientation
* Drafting the Company Handbook and writing of job description of
each department as well as the employee performance appraisal
forms
* Handling the product launching and business openings
Conceptualizing communication strategies for Proper Hand Washing
Project of the CRS
* Conducting survey which helped in determining factors on how to
properly execute programs applicable for the victims of the typhoon
* Implementing the pre-screened and approved communication
strategies and materials to support the CRS project
• Writing articles and feature stories for the foundation’s website and the XU College of Agriculture
• Writing project proposals as part of the program for the outgoing President of the University
• Writing official letters and email responses to private groups and clients of the Foundation
• Organizing an event for the outgoing President of the University as he served as the Board of Director’s President of the Foundation
Xavier University is a Jesuit-led Catholic School in consortium with the Ateneo de Manila University and other Ateneo Schools in the Philippines. The graduates are considered to be polished and trained in a Jesuit kind of education and taught values in the standards of higher learning.