REKHA NAIR

• Key Responsibilities Administrative Support: Manage daily office tasks, including answering phone calls, handling emails, managing calendars, and arranging appointments. Documentation & Reporting: Prepare, edit, and organize reports, memos, and correspondence. Data Management: Maintain filing systems (digital and physical) for employee records, client contacts, and supplier information. Inventory Coordination: Track office supplies and, in some cases, order production-related materials, coordinating with vendors. Meeting Coordination: Schedule meetings, prepare agendas, and take minutes .Industry-Specific Tasks: Handle food and beverage correspondence, assist with client feedback, and support sales or marketing teams, Calendar & Schedule Management: Scheduling appointments, prioritizing meetings, and resolving conflicts to maximize the MD’s productivity. Communication Handling: Acting as the primary point of contact, managing emails, phone calls, and correspondence, and filtering inquiries. Document Preparation & Filing: Drafting, proofreading, and editing reports, presentations, and memos, as well as maintaining organized and confidential files. Meeting Coordination: Organizing board meetings and briefings, creating agendas, taking minutes, and tracking action items. Travel & Logistics: Coordinating complex travel itineraries, accommodation, and expenses.

Job Responsibilities:-

organising meetings and managing databases.
booking transport and accommodation.
organising company events and conferences.
ordering stationery and IT equipment.
dealing with correspondence, complaints and queries.
preparing letters, presentations and reports.

Answering and directing phone calls, Organizing and distributing messages, Maintaining company schedules, Organizing documents and files.
Greeting business clients and guests.Documenting financial information.Maintaining and ordering office supplies. Scheduling meetings and conferences.

The PA to the managing director must be aware of the organisations aims and objectives and work to help the MD make the best use of his time by assisting in various projects as well as dealing with all secretarial and administrative tasks, Plan and maintain MD's calendar and recurring tasks, arrange appointments, organise and set agendas and action points for all his meetings.

Telephone calls, Customer Service, Arranging meetings, Maintaining report for staff, & Accounts receivables, Agendas and taking minutes managing databases prioritizing workloads
implementing new procedures and administrative systems
liaising with relevant organisations and clients
coordinating mail-shots and similar publicity tasks
logging or processing bills or expenses
acting as a receptionist and/or meeting and greeting clients
Budgeting for the company, Telesales, Sales coordinator