Rekha Vangani

• Manage Purchase to pay process for Dubai HQ BIS Expenses
• Prepare Capitalization Report for capitalization of BIS assets and ensure compliance is met.
• Ensure Dubai HQ BIS expenses are booked to correct budget lines.
• Dubai HQ SPOC for all Intracompany cross-charges and to book them in right bucket.
• Review Monthly Reports and implement monthly variance reporting as compared to
Plan/ Forecast which includes P&L, Balance Sheet, Accruals, Holding Account and
Capitalization and ensure Corrective measures are taken within the same month.
• Generating customized monthly BIS YTD reports for review to BIS Finance Director
and Sector CIO.
• Preparing monthly BIS accruals to ensure budget provisions are met.
• Reporting the Actual costs / AOP Plan in Hyperion.
• Work closely with shared service center team on any corrective actions required in month end reporting.
• Monthly T&E reports review and getting them corrected for any errors and forwarding to CIO.
• Support planning process for Dubai HQ - BIS( AOP / SBP)
• Prepare Sector Managed Services AOP/ SBP signal with minimum supervision from BIS Finance
Manager
• Consolidate BT, HCL and HP Monthly reports and distribute to AMEA markets.
• Assist the markets on reconciling the reports vs the invoices received.
• Maintain Monthly Managed Services tracker and prepare the variance analysis of actuals vs
Forecast.
• Work closely with Global GTS Team during planning phases and provide support on
any ad-hoc requests.
• Regularly update and monitor e-Room per controls requirement.
• Assisting the team on Streamlining initiatives taken in BIS reporting.
• Collating AMENA BIS Headcount data received from the markets and execute variance
Check and prepare the cause of change summary.

• Managing and organizing overall responsibilities of a key user of SAP which also includes the following:
a) Conducting training sessions of this ERP language by organising meetings and workshops.
b) Troubleshooting problems faced during the use of SAP
• Analyzing & reviewing the market response / requirements and communicating the same to the management for developing new relationship, thereby acting as a bridge between customer and the head office.
• Providing daily customer support by processing their inquiries and offering advice related to their orders placed.
• Sending out data sheets, brochures and other information
• Independently handling and operating SAP in sales related documents i.e. order confirmation, invoices, delivery notes and return orders.
• Systematizing sales operations by preparing monthly sales reports in SAP and other time bound reports.
• Handling all shipping documents to ensure that they comply by customer’s requirements after properly reviewing and following up on their orders placed.
• Monitoring the progress and time-scale of current orders, reactions to sample deliveries, and success analyses
• Maintaining detailed knowledge about Export regulations for sensitive countries.
• Follow-up with the customer regarding their overdue payments and confidentially providing the information to Head office in Germany.
• Distribution of bottleneck products to customers, to enable them to forecast their requirements.
• Acting as an information centre for troubleshooting critical situations related to the orders.
• Administration and handling prices regarding customer enquiries.
• Monitoring credit limits and general delivery agreements
• Appropriately planning customer’s offers by carrying out regular Inventory and stock control and planning customer’s offers accordingly.
• Compiling reports, statistics and forecasts for particular business teams and prepare presentations.

· Provide a full confidential administrative service to the Vice President to ensure that all relevant documents are available to him when required.
· Operating SAP independently in sales related documents i.e. preparing quotations, delivery notes, order confirmation, invoices.
· Preparing monthly, quarterly, yearly sales reports in SAP and other time bound reports.


· Estimation and Presentation of sales forecasts: An annual sales budget per market segment/per customer to the Marketing Department in Holland, which is then reviewed and implemented.
· Submission of every two months sales forecast to the Production Department, on the basis of which allocation of materials are being made.
· Assuring a timely and just issue of offers to customers at the request of customers, by independently handling all price and product enquiries for clients
· Supervising the export documentation for all countries the sales office is responsible for. This involves among other things, ensuring a careful scrutiny of certificates of origin, the certificates of analysis, packing list and so on.
· Supervising the shipment schedules to ensure that orders are delivered according to the schedules required by the customer.
· Managing proper follow ups by the order processing department to ensure that customer complaints are well looked after, processed efficiently and claims settled as soon as possible.
· Preparing expense reports and forwarding to the finance department in head office.
· Handling Insurance and Registration of vehicles of the staff. Managing renewal of property lease agreements.
· Liaising with the clients (eg. Printing companies etc.), setting up meetings with them, taking their quotes and assigning the contracts to them.
· Co-coordinating all promotional and advertising activities.
· Act in the absence of the Vice President, as a Personal Assistant ensuring the correct handling of affairs using both tact and initiative.

· Receiving and registering all incoming enquiries to be submitted to the relevant department and handling of customer queries.
· Listening to the complaints of the customers and try to solve the matter with the assurance of better service in the future.
· Overall secretarial work of the Managing Director and coordinating administrative functions from the office of the Managing Director.
· Setting up of meetings of the management.
· Maintaining and keeping confidential records.

· Overall secretarial work of the Managing Director and coordinating administrative functions from the office of the Managing Director.
· Setting up of meetings of the management.
· Maintaining and keeping confidential records.
· Organizing all travel and accommodation arrangements, meeting room reservations, preparing itineraries for the guests.
· Maintaining the client’s file and all present projects as well as the completed projects accordingly.
· Preparation of quotations, letters and inter office memo.
· Following up in management decisions, and self-correspondence