Sr. Document Controller
Technip Middle East
Total years of experience :12 years, 10 Months
• Handle and control document process for incoming and out-going document using electronic systems and as per the standard procedures. It covers system setup, document receipt/issuance, classification, registration, accuracy & quality validation, distribution, approval, tracking, follow up & communicate, close out, handover to client, and archiving.
• Create Distribution matrix in EDMS for all types of documents (Projects, Vendors, Engineering, etc).
• Control and maintain document numbering system, as per the procedure. Ensure proper document classification, sorting, filing and proper archiving.
• Maintain assigned project database/s and final archiving of project documentation.
• Implement comprehensive document control system on project site as per company’s EDMS system.
• Ensure all project documentation is controlled in accordance with the company’s procedures for document control.
• Copy and distribute drawings and documents to relevant disciplines and on project sites.
• Coordinate with Clients, Project Management, disciplines, and sub-contractors to send and receive various reports, drawings, submittals and other outstanding issues.
• Archive, copy, and scan all project documents as per company policy.
• Maintain an accurate filing system for all project related documents.
• Ensure that controlled copies of latest approved documents and drawings are given to the appropriate disciples, subcontractors and vendors as applicable.
• Issuance of periodic reports and reminders, and issue reminders on outstanding responses & pending document (incoming & out-going) and follow up on pending issues.
• Prepare and generate the various document control reports as required. Typing of site documents, and follow-up of all the site needs.
• Hand over dossier compilation, as per the approved Client’s procedure. Jobs at this level undertake various document control functions related to Project documentation, project final documentation /Handover dossier, burning in CD and archiving for large EPC projects at all phases (this includes, Client, engineering, procurement, construction using EDMS electronic data base management system), or vendor documentation for large EPC projects (using VDB system), or Company departments/sections documentation; complying with Client standards and Company procedures.
• Act as Deputy Head of Document Control Center in the absence of the HOD.
• Responsible for maintaining company Library, such as International standards (BS, ASME, etc.) and local standards (Qatar construction, Kharmaa, etc.) electronically and hardcopy.
• Download international standards as required by disciplines or projects.
• Act as QA Engineer in the absence of QA/HSE Manager.
• Prepares Project Quality plans and procedures.
• Develop annual internal disciplines quality audits in compliance with Corporate Quality Assurance Manual.
• Carry out internal quality audits for projects and departments.
• Reviews and update corporate quality procedures.
• Provide induction training awareness for newly hired employees regarding QA and HSE management system and procedures.
• Provide support and assistance to all department and disciplines in quality related matters.
• Act as HSE Management Representative.
• Assist and cooperate during external and internal audit and assessment.
• Conduct periodic internal QA/HSE reviews.
• Provide safety measures in the company in accordance with corporate procedures.