HR Assistant
KEF Holdings
Total years of experience :18 years, 4 Months
Managing employee relations and HR administration.
Handling recruitment, induction and joining formalities of new employees.
Maintaining comprehensive personnel records (both physical and e-files) and providing relevant information required by the management.
Providing support to line managers at investigatory, disciplinary and grievance meetings.
Provide management information in - attendance / sickness / absence.
Conducting employee Inductions and probationary meetings.
Coordinating Visa and Immigration formalities with the PR Manager.
Fast and accurate data entry of employee’s data in the MS Dynamics AX ERP systems.
Scrutinizing petty cash expenses and forwarding to Finance for process.
Managing the Portfolio of Chairman and Vice Chairperson.
Coordinating overseas travel with corporate travel / travel agency for booking of air-tickets, hotels, transportations for Management events.
Handling various modes of Correspondence with diplomats, clients, government officials as required by Chairman / Vice Chairperson.
Assisting Vice Chairperson in organizing corporate events.
Issuing Circulars and Inter-Office Correspondences.
Supervising Administrative Assistants in their daily activities.
Conducting Exit interviews, ensuring smooth handover and preparing final settlement.
Processing of Payroll with the monthly incentives, reconciliation of the same & generate all month-end reports.
Coordinating with different departments & employees during yearly performance appraisal.
Reviewing insurance policies & renewals of the medical policies in consultation with HOD.
• Performing general office administration tasks such as directing telephone calls from clients, handling customer enquiries and messages, scheduling appointments, and arranging meetings.
• Managing the MD’s diary and incoming correspondence effectively.
• Coordinating and arranging business meetings with various departments and clients; preparing a variety of documents independently, including correspondence, reports, presentations, and agenda.
• Attending meetings and taking minutes, transcribe and ensuring prompt distribution.
• Allocating and distributing work under general direction to other clerical office employees.
• Making travel arrangements for company staff and management officials by coordinating with travel agencies.
• Coordinating with suppliers to organize printed material, stationery and other office supplies.
• Handling and safekeeping important and confidential documents.
• Responsible for all administration related tasks.
• Handling the media department and liasing with the production team for maintenance and production schedules.
• Preparing quotations and proposals for various media related projects.
• Liaising with the distribution team for various publications on a monthly basis.
• Handling petty cash expenses.
• Maintaining and updating an accurate business and client database.
• Managing filing system and office inventories.
• Performing all such duties and responsibilities periodically assigned by the Management in a timely manner in accordance with established company procedure and policy.
• Correspondence as per RM's requirements.
• Filing of office correspondence.
• Maintaining personnel and confidential files and registers.
• Providing support to all departments.
• Preparing management correspondence.
• Purchase and stock of office supplies.
• Coordinating travel arrangements and other logistics.
• Preparing invoices, local purchase orders and customer statements.
• Verifying monthly telephone bills and monitoring sundry expenses.
• Maintaining invoice and receipt files.
• Preparing presale invoices.
• Drafting / preparing various reports, specifications and contract documents.
• Tracking of incoming email correspondence on Lotus Notes and distribution of the same to concerned departments.
• Carrying out recruitment process in the Company and arranging interviews.
• Maintaining records on leave and passport details.
• Coordinating / liaising with HO for all HR related functions and duties.