Document Controller
reem emirates aluminium
Total years of experience :5 years, 1 Months
•To input and process all the necessary information for a given project which are needed for Project Managers and Design Team Leaders review and approval.
•Responsible for registering, reviewing, distributing, filling, printing, storing, backing up and archiving of documents.
•Handles the entire document control procedure in strict adherence with established guidelines in accordance with ISO 9001:2001 Standard.
•Monitors and verifies deviations and deficiencies of documents, Ensure timely submittals and distribution.
•Crete filing structures and flow charts in coordination with Team Leader, Project Manager and Quality Manager.
•Administers the Technical Library in conjunction with Technical Manager.
•Initiates, controls and distribute print out.
•Prepare status reports.
•To do all filing for incoming and outgoing correspondence for each project.
•Proposes improvement of the Document Control System.
•Doing related duties like editing AutoCAD file, scanning and converting files to PDF.
•Reporting directly to the Project Manager and Design Team Leader if there are uncertainties that need to be resolved.
•Work as coordinator between the Design Team and Consultant on the reviewed and approved design drawings.
•Responsible for the entire user and inquiries of ACONEX workflow to all Consultant and Subcontractors.
•Responsible for distribution of all incoming documents & mails from ACONEX.
•Monitoring and uploading ACONEX documents and mails for Main Consultant review and approval.
•Responsible for a systematic filling, outgoing documents maintenance of controlled documents register.
•Ensuring that drawings, sample material, method statement, transmittal and submittal are acknowledged in case there is a dispute on whether the drawings were transmitted.
•Expedite the responses to documents/drawings using ACONEX Workflow.
•Process all documentation received in accordance with prescribed matrices within agreed timescale.
•To accurately enter and update information in the Electronic Documents Management System.
•Accurately allocate and control the numbering of documents and drawings produced on the project.
•Responsible for safekeeping of the updated electronic and manual copies of all the project drawings, method statements, technical submittals, design schedules and sketches.
•Attending all incoming calls for the company
•Receives incoming/outgoing (faxes/e- mails)
•Maintain Filling documents
•Types Correspondences
•Prepare reports for Monthly Expenses such as Project Contract Approval for the company, and Statement Petty Cash expenses.
•Collect Bank Statement
•Prepare payment, receipt voucher and invoicing
•Withdraw/Deposit cheques to the bank
•Updated Contact/ Suppliers details
•Maintain Office Stationary