Executive - HR (Mid Level)
Sharaf Group - Gulf Processing Industries LLC
Total years of experience :13 years, 0 Months
· Profile Sourcing till Organizing Interview (Telephonic Interview till Final Face-Face Interview)
· Coordination with all departments to get Man-Power Requests and to close the positions in the specific time frame.
· Standardized the interview process with proper documentation & tracking system.
· Joining formalities, Induction (Orientation) Programme Designing for New Joiners
· WPS Payroll management - Attendance, leave salary, etc
· Preparing & Despatching Offer Letter (and Hard Copy)
· Handling Employee Grievance as per UAE Labour Law
· Organizing get-together with different department people
· VISA / Emirates ID / Labour Card Processing
· Implementing Standard Operating Procedures (SOP’s)
· Standardizing HR forms/templates
· Maintaining MIS for all the CV’s sourced and interview history
· Reports & Analysis on Overtime projection, Absenteeism, Attrition, New joinees list, Camp Accomodation.
· Preparing Final Settlement(Waged & Salaried)
· Ensuring annual leave air tickets are booked and leave settlements are paid to the employees on time as per company policy
· Handling HR request on SAP ERP and generating reports through it
· News preparation for New Joiners, Birthdays, Special Occasion, other Articles.
· Liaising with Admin and Accounts for Camp Accommodation, Workers Uniform & Safety Shoes, Caps, etc..
* Coordinate with PRO for Visa/Labour Card, etc
* Maintain attendance & leave for payroll
* Work on leave salary, Gratuity, employee end of service benefit.
* Generate reports on employees on leave/working, employees availing accomodation, etc
* Meticulously track employee medical insurance
* Work on KPI for departments, grading, etc
* Work with the management to solve HR loop holes and revise HR policies
* Issue letters, HR queries, interpreting HR policies
* Work on recruitment through job portals, employee references, etc..
As part of my assignments, I have been exposed to the entire HR gamut i.e. Talent acquisition both regular and massive Campus Recruitment, Employee relations and engagement, performance management, exit and retentions, grievance handling, Stake holder management, Leadership/internal communication, etc.
A) HR Operations :
• Initiation of Offer Release Process and rolling outofAppointmentLetters.
• Updating and Maintenance of EmployeeHRIS
• Taking Care of Onboarding documentation
• Conducting basic company profile training and induction
• Coordinating with admin and accounts for employee requirements
• Design & produce regular HR & Admin Reports forthemanagement.
• Leave and Attendance Management
• Payroll Processing
• Grievance Handling
• Conducting Exit interviews
• Coordinating for various employee engagementactivitieslike Career Fest, Talent Fest, Ethnic Day, Family Dayetc.
• Coordinating for various StatutoryObligations.
B) Recruitment :
• Understanding Business Requirement, ProfileScreening, Scheduling and coordinating interviews, OfferManagement.
• Monitor, measureandreportonRecruitmentplansandachievements within agreed formats andtimeline.
• ConsultantManagement.
• Work closely with all management levels tomeetrecruitmentneeds.
• Meticulously update MIS and Jobvite(ApplicationTrackingSystem)
• Working with different teams and Business units forlargerecruitment drives and other recruitmentevents.
• Active participation on Pre Campus, On CampusandPost CampusProcess.
My assignment with SymBios involved handling entire HR Generalist activities along with fair
exposure of handling Admin and Accounts. I have been exposed to HR Compliance and coordinated for PF, ESIC, TDS, VAT, etc., along with facilitating Employee Engagement activities, On boarding/Off boarding and other Admin and HR Operations.
Recruitment : Taking care of internal requirement (IT) and monitoring Client requirement (Financial, Insurance Sector) end to end.
Compliance : Facilitation of employee PF withdrawal and ESI benefit
Single Point of Contact to coordinate regarding VAT, TDS and Service Tax payments of the company
Taking care of all On Boarding and Off Boarding formalities.
Tracking employee leave, attendance and disseminating the information in the required format to the concern department for salary and full & final settlement.
Performance Appraisal :
Assisting Team Leaders in making performance metrics for employees.
Facilitation and Follow up on employee training needs and training attendance.
Planning, executing and coordinating various employee engagement activities.
Accounts & Admin:
Handling and tracking Petty Cash.
Preparing cheques, vouchers and maintaining MIS of the same.
Preparing Purchase Orders, Client Invoice, maintaining client payments.
Releasing payments for Office Bills.
Coordinating with various vendors for best quotations.
Office asset management.
Documentation, preparing brochures, pamphlets, handouts, proof reading, etc..
