Admin Coordinator
Action Group Holdings
Total years of experience :3 years, 0 Months
● Provide administrative support to senior leaders.
● Provide support in preparing and maintaining the company
documentations.
● Answer and route telephone calls to appropriate persons.
● Schedule meetings and book meeting rooms.
● Prepare and distribute meeting agenda and meeting minutes.
● Prepare and distribute business journals, presentations,
transcriptions and letters using standard formats.
● Maintain security and confidentiality of company information.
● Prepare travel documents and make the travel arrangements.
● Collect and analyze the business data from various departments to
prepare reports and presentations for management.
● Develop strong working relationships with senior management and
administrative personnel for effective and smooth operations.
● Back office related memos and letters preparation
● Follow-up with clients and brokers with regards to investments
● Completion of KYC (Know your clients) documentations
● Daily cash statement
W.L.L, Mena Abdulla
● Answer telephones and give information to callers, take messages,
or transfer calls to appropriate individuals.
● Arrange conferences, meetings and travel reservations for office
personnel.
● Compose type and distribute meeting notes, routine
correspondence, and reports.
● Greet visitors and callers, handle their inquiries, and direct them to
the appropriate persons to their needs.
● Locate and attach appropriate files to incoming correspondence
requiring replies
● Maintain scheduling and event calendars.
● Make copies of correspondence and other printed material.
● Open, read, route and distribute incoming mail and other material,
and prepare answers to routine letters.
● Schedule and confirm appointments for clients, customers, or
supervisors.
● Set up and maintain paper and electronic filing systems for records,
correspondence, and other material.
● Conduct searches to find needed information, using such sources
as the internet.
● Learn to operate new office technologies as they are developed and
implemented.
● Review work done by others to check for correct spelling and
grammar, ensure that company format policies are followed, and
recommend revisions.