HR Senior Specialist
Nahdi Medical Company
Total years of experience :9 years, 4 Months
• Maintaining and archiving HR System documentation using Oracle system.
• Ensuring on-boarding of new staff with necessary tools in line with HQ recruitment team.
• Implementing corrective and preventive actions in compliance with company policies and Saudi Labor Laws.
• Generate and submit periodic reports, documenting all necessary data.
• Responding to and clarifying HR issues as per SLAs & SOPs in line with HQ representatives.
• Activating new employees service on the system and finalizing on-boarding activities.
• Participating in departmental meetings to ensure timely implementation and support department projects.
• Conducting investigations pertaining to employees disputes as per company policy.
• Contacting outsources staff companies for regular payroll and employee movements.
• Assisting in executing the Performance Management System.
• Leading the team and setting KPIs to archive and deliver personnel objectives.
• Ensure effective internal communication for business by internal announcements.
• Administer outsource staff by ensuring the compliance of legality and internal standards.
• Ensure the identification of vacancies, follow-up, and enhancement of the replacement process for Outsource company.
• Supporting operational teams and follow-up their needs with HQ to ensure the right outcomes and correct implementation.
• Overtime preparation and consolidation.
• Ensure to Register accuracy & Archive Department documents (Safety & Quality Trainings - Replacement forms)
• Coordinate with the Departments and maintain excellent relationships with personnel recruitment sources to stay abreast of current and future hiring needs, in addition, to oversee the recruitment and selection process to ensure that the client attracts and recruits suitable applicants for the identified vacancies at the right time.
• Prepare pipeline and resources planning for the list of current vacancies.
• Prepare staff welfare logistics, including locker rooms, uniforms, and name badges etc...
• Maintain employee records.
• Create, implement, and manage onboarding plans.
• Managing leaves and ensure that HR policies are implemented.
• Managing pensions and benefits administration for plant team.
• Arrange and coordinate the execution of the training sessions at the plant.
• Monitoring staff attendance and overtime to support in payroll process.
• Advising line managers and other employees on employment law and HR policies and procedures.
• Advising on disciplinary and employee with low performance.
• Managing the HR & Admin team in plant.
• Preparing reports & presentations of HR department in plant.
• Monitoring the budget of HR & Admin in the plant.
• Conduct investigations.
• Participate in plant management meetings: daily, monthly.
• Answering to plant employees enquires and follow up their requests.
• Following the actions related to HR & Admin department in plant.
• Supervision for all related matters to HR & Admin in plant.
• Compiling personnel data and preparing reports for decision-making.
• Transcription of documents from digital recordings and dictating machines.
• Maintaining office organization and filing paperwork.
• Assisting new hires during hiring and interviewing processes.
• Administering compensation, benefits, and performance management systems for more than 250 employees including outsourced manpower.
• Preparing end of service indemnities vouchers and ensuring all related documents are completed.
• Completing personnel action forms for hires, terminations, title changes, and terminations.
• Handling daily calls and emails, handling requests without senior staff input.
• Maintaining HRIS database of employee data.
• Preparing HR department logs and share it with HR management.
• Processing employee termination paperwork.
• Managing recruitment processing and administrative tasks.
• Supervising facility of staff members, and transportations.
• Supervising security personnel and ensure they are covering facilities.
• Handling recruitment procedures by sourcing, screening, interviewing potential candidates in line with departments heads.
• Processing medical insurance requests. (Addition - Deletions- Amendments- Claims).
• New hires registration in HR systems.
• Conducting initial investigation and recommendations and share with HR Management to implement the right action.
• Coordinating with operations teams to identifying their needs and verify it to be shared with HR management.
• Administration tasks such as (Storing Information, Finding Information, Greeting Visitors, Buying Equipment and Supplies, Organizing travel and accommodation for staff, etc...)
• Initiated and maintained personnel and employee-related files.
• Shared responsibility for updates, troubleshooting, and maintenance of HRIS software system.
• Monitored employee attendance and ensured compliance to attendance policy.
• Implemented employee benefits and answered benefit-related questions.
• Facilitated employee termination process and performed exit interviews.
• Coordinated implementation of people-related services, policies, and programs.
• Managed government transactions like GOSI transactions, job offers, and bills.
• Handled recruitment, including resume screening, interviewing, selection, and job offer preparation.
• Maintained employees data in HR systems (United Ofoq, HCM Oracle).
• Notified salaries and monthly wage of new hiring to payroll specialist and Finance Dept.
• Handled medical insurance issues.
• Oversaw HR needs for 200+ employees across accommodation locations.
• Served as point of contact with benefit vendors and administrators.
• Practiced JDE system for issuing Purchase requests and creating new users.
• Handled payroll, including entries of overtimes, incentives, deductions, and arrears.
• Maintaining employee records and organizing documents.
• Preparing letters to government agencies and banks.
• Monitoring attendance and absence records.
• Coordinating recruitment processes.
• Implementing goals and objectives for personnel services.
• Maintaining confidential personnel records.
• Coordinating HR team activities and resource distribution.
• Following employee vacation requests and arranging ERE visas.
Graduated with second honors. Achieved Thanks certificate from the faculty of science and arts. Achieved Certificate of good conduct.
