HR Officer
Charisma Productions FZ-LLC
Total des années d'expérience :12 years, 8 Mois
• Serves as the coordinator or the focal point of information for Human Resources and Administration of over 100 employees in the company.
• Provide basic information and guidance to employees in accordance with the company policy and labour law.
• Prepare and draft various personnel letters, and contract.
• Arrange onboarding procedure for new hires and complete offboarding formalities for leavers.
• Arrange to obtain new Medical Health Insurance for employees and cancellation.
• Review and escalate grievances or issues and follow up with Head of HR for resolution when necessary.
• Maintain and update detailed information on both spreadsheet or platform (MenaHR / BAYZAT).
• Document management of personnel files and conduct periodic audit.
• Provide various reports to Head of HR (e.g. leaves of absence, sick days).
• Recording and processing employee’s various leave request.
• Verify the employee’s Per diem and expenses to be submitted to Finance Department for payment processing.
• Post job recruitment and communicating to prospective candidates, scheduling interviews & initial screening.
• Coordinate with PRO regarding employee’s new visa or cancellation.
• Assist on preparation of final settlement/leave balance information prior to payroll submission.
• Takes ownership of HR Project and casework as required.
• Encourage working methods that promote health and safety.
• Handled daily operation of the center including student enrollments, coordinating class schedules, calendar and faculty, fees collection and reporting.
• Increased the leads of client's databased through cold calling and enquiries.
• Coordinated and helped Marketing team by attending MBA fairs and campaigns to support sales.
• Increased center's efficiency through addressing periodic feedback from the student regarding the course and faculty quality.
• Minimized conflict of schedule/reschedule or cancel classes; ensure impacted students are informed of the change in a timely manner.
• Facilitated test schedule for GMAC EA, GMAT, GRE, SAT1, SAT2 & ACT.
• Checked tests papers and communicate result to students and parents.
• Arranged test review schedule and ensured students are informed.
• Maintained student's batch attendance sheets, update in the system.
• Controlled inventory and ensures adequate books, material, brochures, fliers accordingly.
• Maximized performance and efficiency with all departments to deliver and exceed customer expectations.
• Prepared various kinds of Letters, Memos, correspondence and e-mails.
• Received and distributed incoming correspondence and letters to the team assigned by Sr. Project Manager and drafting reply.
• Prepared outgoing letters, NOC and transmittal to be distributed to Government agency, Client, Subcontractor and consultants and update logs.
• Controlled documents and maintained filing system for easy reference and rapid retrieval of information (Contractual documents, drawings, Material Submittals, Payment Certificates and electronic data information) as per QMS policy.
• Recorded major site activities and prepared monthly summary.
• Plotted project’s site location via web portal (TRANSCO, ADDC, and DOT).
• Disseminated email of approved transfer voucher of Manpower and Equipment.
• Followed up any site related issues such as Equipment breakdowns, Manpower transfers, Timesheets, QHSE etc.
• Coordinated for Gate passes requests for Manpower and Equipment /Vehicles.
• Reduced workload for team and Sr. Project Manager.
INVOICES
• Central source of contact for external invoice processing for well work team.
• Ensure timely processing of Invoices, and escalation of any problems that could impact compliance.
• Scanning/uploading all payable invoices for processing into the Basware system.
• Registers invoice such as supplier name, invoice number, amount, dates etc.
• Verifies and sending to the assigned person for checking with the use of Basware System.
• Data Management - electronic data transfer between employees and managers.
• Processing utility bills such as DEWA and ETISALAT OF employees for payment.
FILING
• Responsible for filing and archiving of vouchers, expense sheet, contracts, statutory are filed accordingly.
• Updating monthly financial package report for Middle East region.
• Implements confidentiality of all Financial documents.
• General assistance in team for Audit.
ADHOCS
• Prepares and process cheques for payments.
• Monitors monthly financial package report submitted by the accountants.
• Scanning Etisalat bills and forwarding to the concern employees to identify their personal calls made to be deducted on their personal account.
• Responsible for ordering office supplies/stationery for Finance team.
• Perform tasks assigned by the Finance team.
• Minimized Surveyor's team workload as support assistant for productions of certificates at Drydock World Dubai office.
• Prepared and reviewed with the team of various checklist report for submission to Head Office.
• Maintained and controlled technical documents such as Drawings, Project files, MOMs, Short Form of Agreement, Punch lists and Correspondence.
• Liaised with the client for drawing updates and designed office filling.
• Arranged safety induction for colleagues with safety department.
• Managed office procurement and purchasing.
Tertiary Education/Highest Educational Attainment
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