Executive Secretary
Gulf West Company Limited, Jeddah, Saudi Arabi
Total des années d'expérience :16 years, 1 Mois
Manage the CEO’s inbox and filter the emails as per priority of actions needed
• Maintaining the CEO’s daily agenda and assist in taking and planning appointments, meetings, conferences etc.
• Follow up on the sales reports, summarize them and present them to the CEO
• Make travel arrangements for the company’s executives
• Conduct research on the topics related to the company’s business as per the CEO’s request
• Manage the female’s section in the company’s Riyadh office
Riham Jamjoom
• Provide personalized secretarial and administrative support in a well-organized and timely manner
• Acting as the administrative point of contact between the executives and internal/external clients
• Maintain diary, arrange meetings and appointments and travel arrangements
• Take dictation and minutes and accurately enter data
• Monitor office supplies and research advantageous deals or suppliers
• Produce reports, presentations and briefs
• Update action tracker and ensure timely coordination of PMO department MOMs
• Follow up on correspondence and client requests
Riham Jamjoom
• Provide personalized secretarial and administrative support in a well-organized and timely manner
• Acting as the administrative point of contact between the executives and internal/external clients
• Maintain diary, arrange meetings and appointments and travel arrangements
• Take dictation and minutes and accurately enter data
• Monitor office supplies and research advantageous deals or suppliers
• Produce reports, presentations and briefs
• Update action tracker and ensure timely coordination of PMO department MOMs
• Follow up on correspondence and client requests
Maintain the company’s online presence
• Monitor the web to research the topics related to the business
• Manage marketing activities related to the sales team
• Create reports and analysis of the company’s presence online
Chess Tag, Jeddah, Saudi Arabia September 2012 - June 2014
Establish new long-term and short-term projects for the company
• Assign the needed tasks and actions to the team members
• Insure that the performance is as per the expected KPIs
• Manage the flow of tasks and projects and insure tasks are submitted on-time
• Organize the client meetings and meet the needs of the clients before the meeting
Managed the process of getting sponsors and speakers for Khadija Bint
Khowalid Center Forums
• Communicated with various government agencies to collect data on women issues
• Assisted in preparing and submitting the government issues file regarding business
women to the King of Saudi Arabia
• Prepared workshops on various topics for business women and working women
• Created a database for all women issues in Saudi Arabia
Creatives for Aviation and educational Consultancy, Jeddah, Saudi Arabia
Created the Marketing Plan Document for the company, resulting in the
clear understanding of the company’s value and business
• Assisted in creating the operation process of the company’s services
• Provided assistance to all students applying for educational programs
• Coordinated between the company and various educational institutes to
Insure providing the best service.
of Administrative Agreements & Bilateral Relations Department
• Managed the agreements between the Chamber of Commerce and
Other parties
• Arranged official visits to delegates (local and international)
• Assisted in preparing and planning for Jeddah Economic Forum 2008
• Coordinated with the Saudi chambers of commerce and global chambers of
commerce on news and updates
• Assisted in preparing the Chamber of Commerce’s achievements reports
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