Syed Rijwan Jawahar Basha

Maintain complete updated of purchasing records/data, approved vendors list and pricing in
the system.
 Managing four colleagues within the department which includes stores operation
 Responsible for procure all the items needed for hotel operations such as food items,
beverages soft and alcohol, non-food general items like office supplies, printing items,
engineering materials, IT materials, housekeeping items, SPA products, hiring transportation,
casuals arrangement ticketing and the general contracts and FF&E.
 Execution and monitoring of all regular purchasing duties
 Coordinate with user departments and suppliers in the purchasing scope of work for projects
assigned.
 Responsible to maintain and track the contract files and update to purchasing manager
accordingly.
 Compare the price frequently for all food and non-food items submit for approvals.
 Schedule store visits and conduct competitor survey
 Support relevant departments with quotations for the purpose of tenders.
 Coordinate with suppliers to ensure on-time delivery.
 Ensures that the suppliers adhere the regulation of local law relating to food hygiene and
company standards.
 Responsible for the preparation and process purchase orders and documents in accordance
with company policies and procedures.
 Source, select and negotiate for the best purchase deal in terms of quality, price, terms,
deliveries lead time and services with suppliers.
 Carries out regular market survey prices of all items and services for the hotel by keeping
constant touch with the suppliers and submits periodical reports to the Purchasing Manager.
 Maintains all documents, files and listings up-to-date and performs the duties in the most
efficient manner.

 Assisting Director of Materials in all the duties of purchase.

Maintain complete updated of purchasing records/data, approved vendors list and pricing in
the system.
 Complete all administrative procedures concerning allocated requests and orders
 Select best price quotations, ensure best quality for all received orders upon order allocation
confirmation
 Query and clarify any concerns regarding received purchase requests data, concerning
description, units, quantities and specifications directly with the initiating department
 Coordinate with buyers on all matters concerning allocated requests, best practices to
process (quotes) and complete (delivery) within logical time period
 Check and ensure that all approved and authorized purchase orders are timely forwarded
(faxed or delivered) to the concerned vendors
 Review and update all personally entered (locked) price quotations, supplier’s data and date
validity
 Interact with vendors for new products available in the market to serve as possible
alternatives for used products, inform concerned and request samples for onward testing
purposes and provide proof that product is of same quality, but better price
 Assisting Assistant Director of Materials in all the duties of purchase.

Maintain complete updated of purchasing records/data, approved vendors list and pricing in
the system.
 Purchase materials for the hotel through approved vendors
 Establish, manage and maintain supply levels for the hotel
 Purchase maintenance and repair supplies for hotel
 Adhere to established procedures and policies in purchases
 Research prices and supplies of non-mandated items
 Ensure compliance with all federal, state, local and company regulations regarding storage,
safety and sanitation
 Assisting Assistant purchasing manager in all the duties of purchase.

Attends to guest needs and requirements, by liaising with other operational departments.
 Assists guests in itinerary planning and suggests appropriate activities.
 Builds an excellent relationship with any travel related service providers in the area.
 Supervises the day-to-day collection and delivery of luggage ensuring that a speedy and
efficient service is provided to all guests and patrons of the Hotel.
 Ensures all staff is fully aware of any special event in the hotel, in the city and regularly
updates the staff of any changes.
 Attends all F.O. meetings, training sessions/program that is requested by the Hotel’s
Management.
 Ensures a professional and timely follow-up to guest questions, requests or complaints