Office Manager "Executive Director Finance & IT"
Darwish Holding
Total years of experience :20 years, 8 Months
· Act as the Group Finance Controller first point of contact with people from inside and outside the group
· Provide general secretarial / administration support to the Group Finance Controller and to the Managers of all departments under his supervision (Accounts Dept., Credit Dept., Inventory Control Dept. IT Dept. )
· Meet, Greet and guide visitors
· Coordinate with other PA, Office Managers of the Chairman, Vice Chairman and GM for common meetings and events .
· Liaising with other staff of the company, suppliers, banks and clients etc.
· Responsible for answering & screening telephone calls & face to face inquiries.
· Arrange for appointments external / internal meetings with client, bankers, Managers ... and Arranging for business and personal travel and accommodation
· Arranging for the business trip of Manager and other members of the department to attend seminars trainings...(Ticket, Hotel booking, registration and payment for trainings ...) with best option of prices and service
· Updating The ED calendar and contact list
· Create and follow up of purchase orders, expenses claims, invoices
· Maintaining and enhancing the working environment of the department.
· Carrying out routine administrative duties like photocopying and filing, scanning, faxing, etc.
· Writing reporting, minutes of Meeting and briefing papers and making presentations.
· Preparing, letters, internal memos, correspondences ...
· Dealing with incoming emails, faxes and post.
· Producing board meeting papers, agendas, projector and facilities for meetings.
· Promoting a professional image of the company.
· Responsible for stationery acquisition including periodicals and subscriptions.
· Involved in some accounts and Finance tasks (Generate reports, receive payments (checks and cash)...
· Acting as focal point with HR for all issues related to staff leaves, attendance, requests ...
· Acting as a focal contact person with vendors/bidders with proficiency and confidentiality (send RFP, receive
· inquiries, coordinate with the committee for meetings, receive proposal ...)
I have 12 hours /week teaching economics and accounting science
36 hours working in administration as assistant to administrative and finance manager:receiving payment, issue receipt, prepare report, prepare budget ...
Administrative
Prepare rent contract, prepare invoices, receive payment, deal with travel agencies, airport, client, maintenance team, follow up the out car receiving and extension ...
Marketing
Deal with media, update Facebook page, prepare ads text...
Accounting
Prépare daily report
Petty cash handling
Deposit and withdraw of money to and from bank..,
les defis du secteur textile habillement en Tunisie