Purchase Assistant
SWISS PERFUME FZC
Total years of experience :17 years, 0 Months
Assisting and reporting to the Purchase Manager for the entire task related to Purchasing department
Day to day update of pending purchase order and goods in transit and generate report to save in share for all folder.
Holding all the control of samples received from supplier i.e. bottles, caps, fragrance, pumps, u/c, labels, shipper and etc. and sent to QC for approval. Update the QC remarks and report to the purchase manager.
Manage the filling of all QC correspondence or QC update/remarks and artworks in system and file box.
Keep on track in system the entire parcel received and sent to courier related to the Purchase Department.
Handles the bottles and caps in showroom and keep on track of all the records with concern suppliers and prices if available.
Organize and keep in each file box all the samples of existing unit cartons, tester box, labels and holograms for physical checking in time of procurement process by Purchase Manager.
Assist and manage the labeling till the filling of all suppliers file box to keep it all organize and in proper order with corresponding legend accordingly.
Handles and keep in one file box the entire potential new supplier for all raw materials and engineering items.
Mostly, for all local and import materials for perfume production we are receiving request from concern departments based on that information we are segregating the orders to the qualified supplier.
Sending inquiries to the approved supplier and negotiate the rate from time to time then asking the Proforma Invoice which we need to process of Purchase Order and to attached in the printed PO for Purchase department reference.
For new items after quality approval of the sample the price is being negotiated.
Placing order in FOCUS system against proforma invoice or quotation received from supplier and make it suspend for checking purpose and advise the Purchase Manager to authorized the PO.
Wait the authorized PO by President in Focus system, then send it to supplier.
Follow up of order and deliveries to local supplier and report to Purchase Manager base on the local pending purchase order.
Keep and monitor all the documents for import shipment such as Invoice Packing list and BL and make sure that all the materials are complete base on the document.
Coordinate with the Logistic team regarding all the import shipment.
In every order the following is highly considered i.e. Price, Quality, Production and delivery lead time, inco terms & payment terms.
General Responsibility - Selecting the right supplier with a very remarkable price of items offered, with excellent service of supplier, material quality 99.9% and getting the right material in the right time.
Conduct meeting and give important information to all members.
Gathering and inputting of data with regards to quality and productivity result.
Checking and analyzed the printer problem and instruct the member for the right procedure.
Visiting and checking the process of the supplier operator when encountering major quality problem.
Monitoring and keeping of all important documents to be used.
Checking and reporting unsafe condition of the area.
Implementing action to motivate subordinates to perform well.
Controlling and discipline subordinates in accordance with admin rules and regulations.
Greetings to a customers who enter the shop.
Assisting shoppers to find the goods and products they are looking for.
Giving advice and guidance about product selection to customers.
Answering queries from customers.
Be involved in stock control and management.
Reporting discrepancies and problems to the supervisor.
Keeping up to date with special promotions and putting up displays.
Keeping the store tidy and clean.
Greetings to a customers who enter the restaurant
Assisting the customer to their table.
Giving menu to the customer.
Offering and suggesting food to a customer.
Serving food to a customer.
Gathering and inputting of Sales Invoice
Receiving, screening and routing incoming calls to maintain effective telecommunication. Answering phone inquiries and provide information (if possible).
Receiving and sorting general incoming mails and documents deliveries (courier and by-hand).
Encoding the clients’ necessary information for company’s records and data base.
Managing the reception area, receiving office visitors cordially & present positive image of the company.
Maintaining the company clients data base both soft and hard copies.