Sr. Administrative Assistant / Technical Assistant
Abu Dhabi Ports Company
Total years of experience :21 years, 5 Months
Provide overall technical and administrative assistance as detailed below to the Engineering Department responsible for design and engineering of Khalifa Port and Industrial Zone Project worth over AED 15 Billion.
- Receive and log all technical deliverables from various contractors and consultants and distribute to technical review team members for their review and comments.
- Prepare Technical Review Sheets for the technical review team members.
- Follow-up with all engineers to ensure that the technical documents are reviewed and comments issued.
- Draft Minutes of Meetings with internal and external parties on technical matters and follow-up on action items.
- Draft all communications with internal and external parties.
- Attend site walk-downs to record status of closure of outstanding punch lists of construction works.
- Check and record status of as-built documents submitted by various construction contractors.
- Maintain records of all technical specifications, documents, drawings, catalogues, etc. and retrieve them as required by the technical team.
- Coordination / follow-up on various matters with external Consultants, Contractors, Government Entities and other Customers.
- Prepare on-line contract and purchase requisitions for works and services via Oracle ERP System.
Provide Quantity Surveying and Tender Support services as detailed below for three major contracts / tenders viz. Saadiyat Bridge Construction Contract (AED 671 Million), Injazat Data Centre & Office Building Contract (AED 380 Million) and Khalifa Bin Zayed National Stadium Tender (USD 1 Billion).
- Review Tender Documents and prepare a list of contradictions in BOQ, specifications and drawings.
- Preparation of detailed BOQ based on the drawings.
- Filling of BOQ with given unit rates and prices.
- Prepare list of proposed materials and subcontractors for technical bids.
- Compile all technical data sheets for technical bids.
- Prepare tender enquiry documents for subcontractor works including supply items.
- Prepare cost comparison sheets of supply items and subcontractor works.
- Collate supporting drawings / documents for any Variations to be submitted to clients.
Provide Technical Assistance as detailed below for two contracts / tenders viz. TAKREER Non-Process Buildings Tender (AED 448 Million) and Contract for New Office Administration for GASCO at Ruwais (AED 97 Million).
- Prepare Organization Charts, Manpower Histograms, Site Laydown Drawings, Proposed Subcontractors & Suppliers List and other Technical Submittals for various tenders.
- Maintain and keep track of all QA/QC Forms, Submittals and Registers for various projects.
- Prepare and maintain logs of correspondence / transmittals.
- Maintain complete records of all site civil works for the assigned project as per Company policies, procedures and specifications.
- Track progress of site works.
- Interfaces with customers and the service providers.
- Supervise and manage a production team of 200-people to ensure timely processing, packaging, loading and delivery of goods fully meeting client’s specifications and requirements.
- Assisted in achievement of the ISO 9001-2000 Certification for the company’s operations.
- Assist the Project Manager in sequencing of construction activities and allocation of site resources.
- Estimate the cost of works on site.
- Compile bids for construction works.
- Monitor the progress of site construction activities.
- Prepare various reports, letters and transmittals.
- Interface with clients in addressing construction-related inquiries.