Administrative Assistant
Birla Institute of Technology & Science, Pilani - Dubai Campus
Total years of experience :5 years, 3 Months
Assisted Department Head in maintaining and improving electronic as well as hard copies of student documentation.
Prepared, updated and maintained the company’s list for internship programs.
Approaching companies through E-mails and calls, recording their responses and tracking them till the allotment process ends.
Creating Google forms for PS faculties and students when their preference is needed and tracking the submission of their documents periodically in the intranet portal by sending reminder E-mails and calls.
Attending students and their parent’s inquiries, calls and bring them to the knowledge of the Head.
Setting up of Department periodic meetings by scheduling, informing, reminding and making minutes.
Assisted Registrar in preparation of the annual report, issuing transcript, grade cards and documents attestation of the students and prepared bonafide, NOC and migration certificates.
Assisted Registrar in Facilities Management by requesting vendors for quotations and prepared Form B, comparison statement, purchase order, purchase meeting minutes and purchase track sheet.
Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
Managing Dept. Head’s timing and schedule.
Coordinating between Dept. Head and Office Administrating activities.
Making travel arrangements, conference arrangements and updating his calendar.
Tracking emails and arranging the meetings.
Welcoming, coordinating, and arranging stay, travel and food for visiting guests.
Accompanying MCVR guests on behalf of HOD when needed.
Recording and maintaining the documents of meetings & Minutes and filing.
Taking appointment calls, Data entry, outlook, making PPT and MS excel.
Training & Performance appraisal of team leaders and sales representatives
•Tracking the performance of sales representatives and conducting training programs
•Conducting monthly meeting with team leaders in the presence of management and presenting their work progress to the management
•Tracking employee attendance and timings
•Once in a month visiting all the 4 branches(Mangalore, Shimoga, Karkala & Kundapur) of ABHARAN, noting branch managers issues and suggestions, displaying the same in monthly meeting and discussing and resolving in the presence management
Project: A study on Work Place Safety under HRM