Commercial Manager
Damac Properties
Total years of experience :11 years, 3 Months
As Commercial Manager, spearhead initiatives to Lead complete activities of Commercial Department in projects:
Review and approve Variation orders for various Projects in accordance with the approval processes as established in the Organization throughout the Construction Life cycle.
Review and approve Payment Certificates for Main Contractors (with their Nominated Subcontractors) and other Work Orders / suppliers for its Payment by Employer’s accounts payable department.
Ensure that all cost reports are prepared, issued and presented in accordance with the procedure and time lines required.
Ensuring that post contract cost variances, change control, cost checking and valuation processes are managed effectively.
Prepare / review final accounts with agreement of the same with the Contractors.
Attend commercial meeting held among the Engineer and the Contractor.
Well versed with system connect processes for RFA (request for approvals of Variations, IPCs, etc).
As Cost Control Manager, spearhead initiatives to Lead complete activities of Commercial Department in projects:
Attend the formal handover from Proposals and Estimating at the start of the project in accordance with Company Procedures.
Establish the Tender Budget vs. Target Budget and associated procurement strategies to deliver the Supply Chain elements of the Project.
Plan, Organize and Manage the commercial team for the appointed project(s). Lead, motivate, train and develop Commercial team.
Ensure that the relevant contract start up requirements including project start up forms are completed and provide contract update for distribution.
Arrange project insurances in coordination with Insurance Department in the Head office.
Arrange project guarantees in coordination with Finance Department.
Develop subcontractor tender document and provide special conditions including nominated subcontractor tender documents.
Coordinate with Head office for signing Client contract document.
Compile and submit detailed Delay/disruption claims as required and Liaise accordingly for its approval.
Compile and submit Variation orders (Change Management) to Client and Liaise accordingly for its approval.
Select and finalize subcontractors after evaluating prequalification, completing adjudication, negotiation and pre award meeting.
Establish the time line for progress invoicing and subcontractors invoicing, ensuring maximum cash flow benefits.
Verify, approve and submit the monthly progress invoices to the client before the cut-off date. Follow up with PQS for certification and follow the Engineer if the payment is not received on due date.
Review and approve the subcontractor’s payment application for the progress of work.
Liaise with other Departments at all meetings relevant to project operations and ensure that the cost plans are updated to reflect latest information
Arrange Letter of credit as per the requirements, coordinating with Finance Director.
On contract completion forward Taking over/Defects Liability/Performance certificates and signed account
(Subcontract) to Commercial Manager for safekeeping, and Retention, performance and advance payment guarantees to Finance Director for cancellation.
Monitor requisitions (permanent & temporary works) generated at site level to ensure they are in line with the budget and actual project requirements.
Prepare and oversee monthly Cost reports to HO on progress, critical activities, & issues of concern in the Commercial Dept. The same to include not limited to Cashflows, monthly valuation report highlighting cost over runs & recommend corrective measures.
Attend commercial meeting held among the client, the client representative, the Engineer and the Contractor. Write letters to Engineer, Subcontractors in relation to different aspects in Commercial Department.
Part of the Core team to settle Final account with Client when the Company is facing Liquidation Procedures.
Assist in estimation of projects at Tendering Department
Preparing / overseeing comparison sheets for major packages at various Tenders.
Any other support required in terms of application of field records / actuals in Estimation Dept.
Contributions:
Successfully lead and handled each aspects of Commercial Department during all phases of the Project.
Successfully initiated methods to streamline activities among different disciplines & departments.
Oversee and assist complete Contract Administration between Main Contract and Client.
Oversee and assist to prepare main contract payment applications (up-stream).
Prepare Cost claims & variation for Clients / Engineering teams.
Oversee contract administration functions including preparing LOI & sub-contract agreements.
Coordinate administration of sub-contracts & contracts including payment certificates & variations among others.
Issue budget during initiation stage of projects as well as re-allocate & monitor revision of budgets to incorporate variations, addendums, change in quantities (for lump sum projects, unit price changes etc.).
Review cost data source documents to assign correct costs & prepare forecast of the project (revenue & cost).
Monitor requisitions (permanent & temporary works) generated at site level to ensure they are in line with the budget and actual project requirements.
Check manpower reports & actual work done as per cost codes & ensure it’s in line with plans & issue warnings to site.
Prepare & submit monthly cost value reconciliation (earned value) reports to the Head Office in UAE.
Prepare and oversee monthly reports to HO (Dubai) on progress, critical activities, & issues of concern in the Commercial Dept.
Attend commercial meeting held among the client, the client representative, the Engineer and the Contractor.
Highlight cost over runs & recommend corrective measures as well as prepare & monitor of delay event notices & claims.
Prepared cash flow reports as well as monthly valuation reports for client.
Present to clients (pre-qualification stage, pre-tender stage, post tender stage etc…).
Assist in estimation of projects at Tendering Department
Preparing / overseeing comparison sheets for major packages at various Tenders.
Any other support required in terms of application of field records / actuals in Estimation Dept.
Track costs in line with budget for different projects, using Oracle ERP.
Contributions:
Successfully lead and handled each aspects of Commercial Department and maintained even profit Margin throughout the Project duration (With ARAMCO).
Successfully initiated methods to streamline activities among different disciplines & departments.
Ably established Quantity Management System & delivered superior results.
