رضوان شايك

Document Controller في imeco

• الإمارات العربية المتحدة - أبو ظبي
• أشغل هذه الوظيفة منذ مارس 2007

• Registering all incoming and outgoing correspondences, MoMs, Drawings & technical submittals.
• Assist in preparing and submission of materials, prequalification’s, profiles, shop drawings, method statements, and various submittals for the project.
• Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, RFI, Letters, staff daily report, Submittals and other forms of pertinent documents from the client and subcontractors.
• Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.
• Set up/assist document control filing system.
• Maintaining all files within the Filing Department
• Responsible for receiving, circulating and recording all incoming and outgoing faxes, emails and hand deliveries.
• Co-ordination between other Consultants & subcontractors for facilitating documents workflow and ensure documents status to be closed.
• Update drawings in accordance with Drawing Register.
• Follow-up with team members and others for “open” status items to be closed down.
• Electronic-transmission of documents
• Coordination with the respective Project Managers, Site Documents Controllers and other staff to ensure correctness of the records.
• Archiving contract/project documents
• Maintain Archive section up to date.
• Manage the designated commercial and technical documents/records for the project. Compile, maintain, and control documents/records (Engineering and Non Technical).

• Maintain an organized system for locating and tracing documents.
• Whenever required, make electronic/hard copies of documents fax and or email documents to the required parties as per instruction from superior.



• Adhere to security and confidentiality guidelines and ensure regulatory procedures and changes are allowed.


• Serve as a liaison between staff and upper management.

• Assisting in preparing daily, weekly & monthly reports and submission of the same.
• Respond to queries regarding revision status of issued drawings / documents from engineering / drafting personnel.
• Scanning, creation of CD’s and files manipulation.
• Assisting QHSE Department in company documentations for external Auditing (ISO Certificate)
• Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients, consultants, subcontractors and within divisions and departments.
• Training junior / newly hired Document Controllers at sites
• Responsible of special jobs depending on office needs.
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
• Maintain updated records of all approved documents and their distribution clearly.
• Responsible for Project documents from the Tendering stage until the Final Acceptance Letter
• Successful project closeout and handover of documentation to the clients.