Procurement Associate
NATIONAL MARINE DREDGING COMPANY
Total years of experience :18 years, 2 Months
Duties and Responsibilities:
• Route all purchasing documents for signature and approval.
• Collaborates with procurement officials to streamline the procurement process.
• Ensures office filing system and records are properly maintained and updated.
• In charge on the Monthly Timesheet of Procurement & Purchasing department employee.
• Provide weekly & monthly Procurement Progress Report to Project Control & QA/QC.
• Provide weekly Progress report on the Schedule of Long Lead Package.
• Establish good lines of communication with co-workers, suppliers, contractors and service providers.
• Prepare Comparative Quotation Analysis.
• Serves as Secretary of two (2) Committees:
a. Bids Opening Committee
b. Procurement Committee
Duties and Responsibilities:
• Receives, reviews and records all incoming requisitions, prioritize them on the basis of importance / urgency and ensure the necessary authorization for purchase is acquired from all signatories.
• Enters into negotiations with pre-selected suppliers / service providers to determine the best commercial terms - Price, specifications, warranties, availability and payment terms.
• Sources new suppliers / vendors and negotiates for better quality products, prices, deals, terms and discounts.
• Prepare Comparison Sheet and Purchase Order to the selected supplier.
• Follow up the suppliers for the undelivered Purchase Order especially for the urgent items.
• Submits invoices, delivery note and other supporting documents to Finance department for payments.
• Establish good lines of communication with co-workers, suppliers, contractors and service providers.
• Maintains procurement records for tracking purposes, delivery status, payments and reports for auditing purposes.
• Prepares ADNOC Duty Exemption Letter for Customs Duty Exemption.
• Arrange & clears import and export shipments.
Al Sahraa Group of Companies:
General Contracting of Civil Constructions, Main Roads And Street Contracting and related works thereof, General Transportation, Real Estate Lease and Management Services, Renting Lifting and Loading Equipment, Customs clearance Services, Land Freight Services for Goods, Marine Freight Services For Goods, On Shore and Off Shore Oil and Gas Fields Services, General Maintenance for buildings, Ships Loading and Unloading, Building Demolition and Other Constructions, and Debris Clearing.
Duties and Responsibilities:
• Performs a variety of duties related to the procurement of equipment, spare parts, consumables, MEP materials, IT requirements and services to meet the requirements of the end-user, from receipt of Purchase Requisition (PR) to issue of Purchase Order.
• Receives approved purchase requests, analyze them and determines the appropriate method of procurement, i.e. Direct Purchase, Direct Award, RFQ and Tender.
• Sources new suppliers / vendors and negotiates for better quality products, prices, deals, terms and discounts.
• Evaluates and monitors vendor performance on a continual basis.
• Prepare Comparison Sheet and Purchase Order to the selected supplier and ensures that Purchase Orders are acknowledged, accepted & delivered.
• Follow up the suppliers for the undelivered Purchase Order especially for the urgent items.
• Submits invoices, delivery note and other supporting documents to Finance department for payments.
• Establish good lines of communication with co-workers, suppliers, contractors and service providers.
• Maintains procurement records for tracking purposes, delivery status, payments and reports for auditing purposes.
• Performs other work assignments as directed by the Head of Procurement.
Duties and Responsibilities:
• Receives, check and segregates Internal Requisitions (IR) according to the following categories: X - items, Store items, Fixed Asset and Service Request
• Generates Purchase Requisitions (PR) out of approved Internal Requisitions (IR) for X-items.
• Sends Request For Quotation (RFQ) to approved Suppliers and print their Quotations.
• Prepare Comparison Sheet and Purchase Order to the selected supplier.
• Sends Purchase Order for approval to Project Manager up to Management Level (depends on the value of the PO).
• Provides updates to the End user on their Request.
• Follow-up with Suppliers for undelivered / unserved Purchase Order.
• Sends email to new suppliers and follow-up emails re: requirements for Vendor Registration.
• Submits all these documents to the Vendor Controller in the NMDC BASE for creating Vendor Code.
• Follow-up with Finance to ensure vendor invoices are paid as per agreed terms to ensure future business is not affected for delay/non-payment of invoices.
• Ensures office filing system and records are properly maintained and updated.
• Serves as Secretary of two (2) Committees which coordinates and participates in RFQ and Tender / Bids for technical and commercial proposals.
a. Bids Opening Committee
b. Procurement Committee
• Performs other work assignments as directed by the Head of Procurement.
Duties and Responsibilities:
• Over all in-charge in the Membership Computerization Project (MCP) of Central Luzon Regional Office (CLRO).
• Supervise newly hired validator and encoder.
• Provides Inventory re: Membership Supplies on Hand (Stock on Hand).
• Processes registration forms by tallying the amount in the Registration Official Receipt (ROR) to the amount in the actual Registration Forms.
• Submits a transmittal of encoded Registration Forms to National Headquarters (NHQ) with validated deposit slips.
• Prepares Summary of Output of the Encoders then send it to the Central Luzon Regional Office for signature and approval.
• Prepares a transmittal on Membership Forms and Credentials issued to Councils.
• Performs other work assignments as directed by the Regional Executive Director.
Duties and Responsibilities:
• Performs administrative functions and clerical work while in office.
• Serves as Liaison Officer in area of responsibility: Manila Area, Quezon City Area, Mandaluyong Area and Parañaque Area. Also in provinces, Pampanga and Tarlac.
• Establish and maintains electronic records management system for all incoming and outgoing correspondence.
• Secures new Permits of the Store. Also in-charge in renewal of all kinds of Permit like Business Permit, Sanitary Permit, Fire Safety Inspection Certificate (FSIC) and Sign Permit in Municipal Hall or City Hall and POS Permit in Bureau of Internal Revenue (BIR). (New and Old Stores).
• Assessment of Business Tax and Real Property Tax of Stores every first month of the year in the City Hall.
• Payment of Business Tax and Real Property Tax on or before 20th of January every year in the City Treasurer.
• On call everyday to provide assistance to the Managers on Duty (MOD) in Stores.
• Performs other work assignments as directed by the Admin Manager.
Duties and Responsibilities:
• Received and processes registration forms received within the day or within the week.
• Tabulates them to generate Statistics Report (For The Month & As Of Report) Visayas, Eastern Mindanao and Western Mindanao Regions.
• Prepares a Semi-Annual Inventory Report re: Membership Supplies (STOCK ON HAND).
• Provides updated Unreturned Accountable Report on Membership Forms of the Regions / Councils per request by the Internal Auditor (IA).
• Prepares a transmittal on Membership Form / Credentials per request by the regions / councils.
• Report directly to the Membership Director.
• Performs other work assignments as directed by the Membership Director.
Scholar of the Municipality of Floridablanca, Pampanga
