Administrator
Arabian SAF Company LLC
Total des années d'expérience :21 years, 10 Mois
• Organizes and coordinates the President’s daily calendar—scheduling all appointments, coordinating logistics for speaking engagements and handling special event invitations on behalf of the President.
• Manages and arranges travel for President. Proactively consider needs related to calendar, travel and speaking engagements.
• Writes individualized correspondence and other documents as requested by the President.
• Supports the President as needed in preparing for speaking engagements or other internal or external meetings conducting research and other similar tasks.
• Receives and triages incoming written communications to appropriate staff and facilitate response or action to be carried through by the President as needed.
• Manages organizational communication, scheduling and logistics for key internal events such as board meetings, staff meetings, and managers’ meetings.
• Assists in answering the organization’s main line and direct calls as needed to staff.
• Serves as the key point of contact for main office vendors, such as maintenance, mailing, supplies and equipment repair. Monitors office machines and systems, and problem-solve issues as needed (including postage meter, copiers, conference room scheduling).
• Monitors and maintain inventory of necessary office supplies; order supplies as needed to keep basic supplies stocked, and to fulfill special requests from staff.
• Designs, communicates and oversees implementation of office operations, policies and procedures.
• Maintains and updates office phone list, email distribution lists, and other similar systems.
• Maintains responsibility for general office upkeep and “look and feel.” This includes keeping kitchen and supply areas stocked, clean and functional.
• Performs other functions related to Office Management that may be assigned from time to time or as when necessary.
● Contributes to the development and delivery of recruitment plans, strategies and activities to
meet current and future term human resource requirements of the organization involving recruitment and hiring, compensation and performance management
● Administer, initiate and coordinate and support the company’s recruitment activities both local
and international
● Provides information to HR & Admin staff regarding policies and regulations; addressing variety of HR concerns and issues.
● Provides leadership and support related to organizational planning, job evaluation, setting
various HR metrics and strategies
● Coordinates with department managers in maintaining work structure manpower planning to
determine and establish the needed competencies and skills of various manpower requirements to effectively recruit competent employees
● Prepares employees for assignment by establishing and conducting orientation, training and on-boarding programs
● Develops effective recruitment strategies and tools to effectively and timely address staffing
requirements
● Maintains the work structure by updating job requirements and job descriptions for all positions
● Maintenance of employee records and database related to personnel actions and evaluations.
● Prepares various HR-related reports related to manpower statistics, recruitment update and
visa-related documentations
● Monitors, initiates and coordinates with various overseas recruitment agencies in relation to recruitment, employment visa, and ticketing
● Initiates and coordinates periodic performance appraisal activities with various Department
Managers
● Monitors and periodically evaluate the effectiveness of the company’s compensation and
recommends changes, when necessary.
● Helps ensures statutory compliance and keeping tracks of various labor regulation updates by the Ministry of Labor
Provides administrative and executive support to the General Manager by performs numerous duties,
including scheduling, writing correspondence, emailing, handling visitors, routing callers, and
answering questions and requests.
Specifically:
1. Schedules meetings and arranges conference rooms as necessary
2. Alerts the GM about changes in his meeting schedules
3. Manages travel and schedules
4. Handles information requests
5. Prepares correspondence
6. Prepares statistical reports as required
7. Manages spreadsheets
Manages the day-to-day personnel-related activities and requirements of the department related to all
employee records, employee benefits administration, training and development and performance
evaluation relative to the entire organization’s objectives.
Specifically:
1. Oversees and coordinates recruitment and hiring activities and the newly hired onboarding process
2. Oversees the administration of compensation and benefits program of the company which includes
salaries and wages, incentives, bonuses and sales commissions
3. Prepares licensing reports of new Sales Associates for submission to the Securities and Exchange
Commission
4. Monitors sales production of the organization’s nationwide sales force in line with the corporate’s
reward programs and for the purpose of performance evaluation
5. Conducts and delivers intensive training course through the company’s Complete Training
Program Seminar (CTPS) to further enhance the selling skills of the entire sales team
20/F Phil-AXA Life Center
Gil Puyat Avenue
Specifically:
1. Prospecting and meeting clients to introduce the various financial products of the company
2. Ensures that targets are achieved in a given time frame