Document Controller
ABANTIA TEMPO
Total years of experience :8 years, 5 Months
System Used: MEZZOTEAM PROSYS under QDVC
Duties & Responsibilities
- Updating the logs of all submittals (uploaded on mezzoteam) & notification received from mezzoteam and circulated/uploaded submittals.
- Preparing the daily manpower count of all active workers and employees at site.
- Responsible for manpower daily food requests and manpower food VS manpower comparison.
- Responsible in uploading all the submittals via MEZZOTEAM PROSYS.
- Responsible for preparing the timesheets of nearly 500 employees including our manpower outsource.
- Responsible in uploading the company timesheets via 2014 © Septa AgilePlus - by Family Computers.
- Responsible for controlling and maintaining the updated logs for all site document movements such as:
Engineering Submittals/ Other Documents / Submittals
- Material Submittals
- Shop Drawings and As-built Drawings
- WMS - Work Method Statement
- ITP - Inspection and Test Plan
- Request for Information
- Any other documents involve in project.
Direct Admin & Procurement Supports such as:
- All Admin forms required for both site and main office approval.
- Responsible in circulating and updating the materials received in the project via procurement logs.
. “Construction, Completion & Maintenance of Al-Khor Housing Project - Package 9 (110 Nos. 4BR Villa Units @
Zone 2 & Friday Mosque @ Zone 4)”
Client : ALAQARIA
& Responsibilities
- Handling and assess all the incoming and outgoing documents.
- Ensure that all records are updated according to daily transactions.
- Communicate with clients via email, letter, phone and fax on a regular basis.
- Processing of clients LPO (Order Acknowledgement, Proforma Invoice, and Advance Payment Invoice.)
- Prepare RFQs based on the inquiry received by e-mail or by fax.
- Prepare RFQ inquiries and submit to sales for checking and for pricing.
- Prepare quotations & submit to client.
- Prepare covering letter for samples, quotation or any other related documents that need to be submitted.
- Communicate with our suppliers to make sure our orders are being processed.
- Preparing Purchase Order to Suppliers based on the Projects or LPO received.
- Coordinate with the supplier’s delivery schedules for the shipments of ordered materials.
- Complete documentation such as packing lists, bill of lading, work orders and shipping orders.
Responsibilities in Material deliveries
- Preparing delivery note for materials delivery to site.
- Coordinate with Clearance agent for the deliveries of containers to site/ warehouse.
- Communicate with Project site to ensure readiness of equipment such as Forklift for the offloading of pallets on project site.
- Ensure delivery schedule are as per the specified date given to clients.
courses: ICON TRAINING CENTER – Certificate in Document Control Management, DOHA, QATAR • AMA UNIVERSITY – Contact Center Services AMA Computer Learning
courses: Region IV-A