Logistics Data Analyst
Cleveland Clinic Abu Dhabi
Total des années d'expérience :22 years, 4 Mois
Administration Disciplines: Responsible for scheduling, reconciling physical inventories, creating and maintaining daily, weekly, and monthly reports that monitor inventory levels.
Key Tasks
• Generates established weekly / monthly reporting and some light ad hoc reporting
• Maintains report scheduling and distribution
• Builds new reporting to support department metrics
• Develops and maintains SOPs for major team functions
• Maintains data to facilitate good forecasting and reasonable inventory levels
• Assists in the investigation of inventory discrepancies found during picking and replenishment, additionally cycle count planning, applying and investigating
• Reviews system(s) reports and summarizes key financial information and information related to significant transactions
• Performs data analysis for on-going identification of process/metrics improvement opportunities
• Planned and implemented activities related to the product or material purchase, inventory control, and shipping/receiving and storage functions
• Ensures products and materials are ordered and in stock to meet company requirements, while maintaining acceptable inventory levels
• Collects, evaluates, and reports data in order to manage inventory
• Analyzes inventory records
• Interprets results of overall inventory
• Collects dispatch records & trends and evaluates performance measured against inventory budgets
• Collaborates with management to implement key initiatives
Key Tasks
• Management of stocks arrived from various countries to ensure stock availability at central and regional warehouses.
• Coordinate with central planning & forecasting team for handling exceptions- urgent transfer, sea shipment, air freight etc.
• Track shipments from suppliers and stock transfers to other countries and within the region via multiple routes.
• Maximize port incentives and minimize logistics cost by planning and executing strategic transfers from one region to another in UAE and other GCC countries.
• Manage inter-region transfer of stocks to minimize expiry issues, stock outs or stock obsolescence.
• Interact with internal sales team for Back order recovery process
• Maintain system checks and validation on the process and coordinate with IT team and ERP consultants to develop new modules in JD Edwards for process improvement
• Prepare weekly Deployment report to overview on going stock trend
• Analyse expiry mismatches in duty free and duty paid warehouses and plan the deployment for the same.
• Managing deployment of stocks across geographical locations
• Monitoring stock levels of 2, 000 SKUs across all business units
• Influencing procurement & classifying SKUs across the portfolio
• Rotating stocks across duty free & duty paid environments within cost strategies
• Optimizing & identifying continuous movement for dedicated fleet of transport
• Scheduling on the basis of freight classifications, operating capabilities, capacity commitments in congruency with timelines
• Handling export air-freights from Dubai to GCC countries
• Coordinating with forwarders & 3PL warehouse personnel
• Acknowledging & processing orders in a time-bound environment
• Tracking shipments from order readiness to delivery at final destination
• Processing end-to-end documentation
• Providing alternate solutions for out of stock / urgent requirements
• Managing exports from Jebel Ali to major sea-ports of the Middle - East & Africa
• Maintaining customer relationship
Administration Disciplines: People management responsibilities include training, planning and assigning daily work, conducting performance appraisals, addressing performance issues, and resolving problems.
Operational Handling Process: To ensure a smooth flow of operational activity according to set procedures with a high level of quality for customer’s and end user’s satisfaction.
Key Tasks
• Supervise and assist in daily warehouse and shipping areas including: Filling and shipping customer orders, satisfying internal shipping requirements (technical service, vendors, etc.), ensuring accuracy of shipments and supporting documentation, receiving incoming material and routing to appropriate area or personnel, filling work orders from production, packaging assemblies and receiving into finished goods, ensuring inventory transactions are accurately logged and overseeing cycle counts and reconciliation activities.
• Measuring and reporting the effectiveness of the department activities.
• Developing and maintaining departmental work instructions for all tasks.
• Establishing or adjusting work procedures to meet warehouse demands as dictated by production schedules and work flow.
• Interpreting company policies to workers and enforcing safety regulations.
• Recommending measures to improve quality of service, increasing efficiency of department and work crew and equipment performance.
• Continuously improve warehouse operations through the use of lean enterprise practices.
• Conferring with other supervisors to coordinate activities of individual departments and serving internal customers.
Administration Disciplines: To ensure all administration functions are carried out in a timely manner as per procedure and contractual obligations.
Purpose of Role: To comply with the contractual obligations for the current Logistics contract projects. To increase profitability through continuous improvement of service quality, and internal and external communication. Also invest time between a varieties of warehouse related tasks associated with these accounts.
Key Tasks
• Order administration for all HP Demo Pool activities, customers/client, suppliers within UAE and Gulf region.
• Liaising closely with HP Dubai coordinators, shipping companies, TNT Air freight division, product suppliers for the smooth flow and on time order processing of HP shipments
• Closely monitoring all HP’s import and export shipments by using TNT’s upgraded Track and Trace System and by liaising with other Freight Forwarding Companies.
• Liaising closely with end customers/consignee to ensure their satisfaction, to gain the benefits of winning their trust and confidence to maintain the business activities
• Inventory control and management for all HP Demo Pool products located in TNT Logistics Rashidiya and RHS Logistics JBA
• Stock inventory reports, Proof of delivery reports, Order history report are being sent to HP Coordinators on weekly basis.
• Assisting internal and external HP customers and merchandisers in preparing and packing HP products for dispatch.
• Preparing all proper related paperwork for all outgoing shipments (ie. Dubai & JBA clearance paperwork, house airway bill, invoice, packing list, certificate of origin, multiple stickers, authorization letter, delivery advise)
• Preparing TNT Rashidiya’s IN/OUT invoices and RHS Logistics System generated invoices before cut off time for month end billings.
• Performs CISCO order administration and inventory control of TNT forward stock locations in currently 20 countries (ie. Azerbaijan, Botswana, Bahrain, Jordan, Kenya, Lebanon, Sierra Leone, Uganda, Pakistan, Oman, Qatar, Morocco, Mauritius, Namibia, Ethiopia, Nigeria, Bostswana, Ghana, Iceland and Tanzania)
• Ensure all inbound orders are monitored, cleared and booked into stock on time
• Ensure all deliveries are initiated and monitored to ensure required transit times 24 x 7 (ie. 2hrs, 4hrs, Next Business Day, Schedule and Transfer)
• Provide weekly, monthly, quarterly and annually reports, accurate and proactive service related information to the customer and TNT management.
• Coordination and proactive communication with all internal and external customers
Operational Handling Process : To support the Operations supervisor with the day to day management of the warehouse operation, customer order fulfilment functions and associated processes / procedures. To supply a first class service, both internally, to all areas of the business, and external customers to maintain the high level of customer satisfaction.
Key Tasks
LEADING THE TEAM OF FIVE in processing all incoming local documents for local and export delivery
Ensure correct country/city destination code of each TNT House Airway Bill, Post Code wise and Phone Number wise, is entered in the Unix Data Base System
Segregate all the documents to its designated three-letter-destination-code bins for scanning and bagging
Checking any misroutes through system before handing over the mother bag to HUB Dept for dispatch.
Provide daily status report for the number of shipments dispatched in a day.
Scanning all International import shipment (i.e., documents, non-documents)
Ensure accuracy of data’s (i.e., Account Number, Consignor & Consignee’s Address Details, Actual Weight, Volumetric Weight, Services) mentioned in TNT House Airway Bill are captured in Unix Flatform Data Base System accordingly
Ensure to capture first the data’s of the consignment going to the next available flight per destination before the cut off time
Batching of TNT House Airway Bill per mode of services
PACS Image Fax Scanning