Senior Document Controller
MULTIPLEX CONSTRUCTIONS
Total years of experience :16 years, 4 Months
⦁ Maintaining and monitoring all documents updated in design share drive on daily basis.
⦁ Send/Notice reminder if not issued report by subcontractors on weekly basis.
⦁ Maintaining and updating all registers (Subcontarctors shop drawings/materials in design share drive.
⦁ Submission of all RFI’s, Materials, Method Statement and other documents to consultant after review completed by relevant coordinators.
⦁ Monitoring the trackers for shop drawings and materials for maintaining the record of submissions and forecast.
⦁ Ensuring all latest IFC drawings/shop drawings with the latest revision are issued to site team and design department internal.
⦁ Generate Workflows/Internal Memos outstanding and overdue reports issuing to relevant coordinators for avoiding delay of submissions.
⦁ Manage the document filing systems electronically and hard copy of shop drawings, RFI’s .
⦁ Preparing the priority reports of shop drawings, materials and RFI’s for client/consultant meeting on weekly basis.
⦁ Preparing the dash board as per the number of documents submitted to consultant/client on weekly
monthly basis for planning department.
⦁ Ensure all IFC/Shop drawings hangers are updated with current revisions.
⦁ Leading the document control team to develop and maintain document control process for the efficient management and recording of documentations.
⦁ Monitoring/Feed back from the document control team for the work delegated.
• Recording all incoming and outgoing correspondence, drawings, specifications, minutes of meetings and other project documentation and filing computerized records and easy retrieval.
• Maintaining a hard copy reference library of all documentation for easy retrieval of information.
• Defining a document filing system to enable a rapid access of all company or projects
documents related to document control.
• Establishing and maintaining a centralized system for the control of company of company
or project’s documents.
• Maintaining up to date the database register showing all documents details including revision
Number, status and date submitted and received from the consultant.
• Scanning of documents for distribution as pdf copies to designated recipients.
• Provides administrative support to technical staff.
• Assisting with auditing and evaluating.
• Coordinates materials or special projects for assigned technical staff or individual which may include preparing material/reports, distributing, and editing, formatting and proofreading material.
• Prepare & maintain documents for ISO certifications for Quality Management System.
• Follow-ups with supplier/s and subcontractor/s.
• Logging of all documents such as shop drawings, as built drawings, vendors approval,
• Material approvals, method statement, manuals and etc and generate internal transmittal for internal circulation and external transmittal for the subcontractors.
• Coordinating and controlling of the engineering documentation, quality control documentation suppliers documentation, subcontractors documentation with client/contractor as well as internal review approval of subcontractors documentation.
• Preparing the documents for approval to the consultant such as material approvals pre-qualifications, shop drawings, as built drawings, manuals, method statement, etc after a well coordination among the related parties of the said documents.
• Preparing the QA/QC related documents for approval to the consultant such as ITR (Inspection Test Request) & MIR (Material Inspection Request) after coordinating among the related parties.
• Documentation of records.
• Prepare correspondence and faxes to clients.
• Process, manage and control all documents.
• Maintain control records on the incoming correspondence and documents and follow up on work in process to ensure timely reply or action.
• Receiving, dispatching, distributing, filing and controlling of all correspondence and documents
• Overall responsibility for controlling, maintaining, monitoring and day to day supervision of technical documentation and administrative documentation.
• Archiving electronic copy of documents in server.
• Responsible of receiving, recording and distribution of vendor documents.
• Record of all incoming/outgoing faxes, memos, letters and reports.
• Maintaining files and leave records.
• To perform general administrative duties
1.Prepares correspondence and faxes to clients 2.Process manage and control all documents. 3.Maintain and control records in the incoming correspondence. 4.Archieving electronic documents in server. 5.Responsible of receiving,recording and distribution of vendor documents. 6.Records for all incoming/outgoing faxes,memos,letters and reports. 7.Maintaining files and leave records. 8.To per form general administration duties.
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