• Recording all incoming and outgoing correspondence, drawings, specifications, minutes of meetings and other project documentation and filing computerized records and easy retrieval.
• Maintaining a hard copy reference library of all documentation for easy retrieval of information.
• Defining a document filing system to enable a rapid access of all company or projects
documents related to document control.
• Establishing and maintaining a centralized system for the control of company of company
or project’s documents.
• Maintaining up to date the database register showing all documents details including revision
Number, status and date submitted and received from the consultant.
• Scanning of documents for distribution as pdf copies to designated recipients.
• Provides administrative support to technical staff.
• Assisting with auditing and evaluating.
• Coordinates materials or special projects for assigned technical staff or individual which may include preparing material/reports, distributing, and editing, formatting and proofreading material.
• Prepare & maintain documents for ISO certifications for Quality Management System.
• Follow-ups with supplier/s and subcontractor/s.
• Logging of all documents such as shop drawings, as built drawings, vendors approval,
• Material approvals, method statement, manuals and etc and generate internal transmittal for internal circulation and external transmittal for the subcontractors.
• Coordinating and controlling of the engineering documentation, quality control documentation suppliers documentation, subcontractors documentation with client/contractor as well as internal review approval of subcontractors documentation.
• Preparing the documents for approval to the consultant such as material approvals pre-qualifications, shop drawings, as built drawings, manuals, method statement, etc after a well coordination among the related parties of the said documents.
• Preparing the QA/QC related documents for approval to the consultant such as ITR (Inspection Test Request) & MIR (Material Inspection Request) after coordinating among the related parties.
• Documentation of records.
• Prepare correspondence and faxes to clients.
• Process, manage and control all documents.
• Maintain control records on the incoming correspondence and documents and follow up on work in process to ensure timely reply or action.
• Receiving, dispatching, distributing, filing and controlling of all correspondence and documents
• Overall responsibility for controlling, maintaining, monitoring and day to day supervision of technical documentation and administrative documentation.
• Archiving electronic copy of documents in server.
• Responsible of receiving, recording and distribution of vendor documents.
• Record of all incoming/outgoing faxes, memos, letters and reports.
• Maintaining files and leave records.
• To perform general administrative duties
- Company industry:
- Construction & Building
- Job role:
-
Administration
