Document Controller
GSIC JV
Total years of experience :12 years, 3 Months
Al Bayt Stadium, Al Khor, Qatar
DOCUMENT CONTROLLER - (MEP) T&C Department
Duties:
• Receives all Inspection Requests (IREs) and Authority to Proceed (ATPs) from MEP Subcontractor (L&P JV).
• Checks all received IREs & ATPs from subcontractors before encoding to register.
• Registers all received IREs & ATPs.
• Collects reviewed IREs & ATPs from Third Party (CML).
• Scans all reviewed documents (IREs and ATPs).
• Updates register for the reviewed documents (i.e. IREs & ATPs).
• Uploads incoming documents (i.e. IREs, ATPs, Method Statements, etc.) from Third Party, Subcontractors & Client through Teamwork.
• Supports MEP/Testing & Commissioning document controllers for other clerical works.
• Covers various tasks of MEP document controller during vacation.
Duties:
• Collate and gather necessary information from employees, including QID, Passport, Vaccine Certificates, Photos, etc., required for medical purposes.
• Record essential employee details in the main tracker for easy access and reference.
• Assist in completing, formatting, editing, and proofreading medical and mobilization forms for employees scheduled for medical screenings.
• Schedule and coordinate medical appointments for employees by liaising with clinics through email and phone communication.
• Communicate with employees who have been booked for medical checkups, providing them with their scheduled appointment details.
• Update the tracker and maintain confidential employee files after the clinic provides the "fit to work" results.
• Offer administrative support and assistance to SHE Officers, facilitating tasks such as issuing IDs, Passports, Photos, Gate Passes, etc., for induction, training, and work shifts.
• Prepare transmittals for all gathered requirements, such as Gate Passes, Project IDs, Passports, Flacs Cards, and update the log file accordingly.
• Ensure proper filing, retrieval, and purging of employee medical records, maintaining organized documentation both in electronic and hard copy formats.
• Establish and maintain efficient filing systems, encompassing electronic and physical records.
Red Line North Underground, Doha, Qatar
DOCUMENT CONTROLLER - QA/QC Department
Duties:
• Responsible for encoding, tracking, and maintenance of all data/records (i.e. Inspection Requests, Drawings, Reports, etc.).
• In charge for the sending of Inspection Requests (IRE) to Clients, Consultant, Engineers and Subcontractors prior to the scheduled site inspection.
• Accountable for the organization of files and collection of documents to be archived.
• Assistant to QA/QC Sr. Document Controller for the update of document status on registers and in archives.
• Responsible for the reviewing of documents deficiencies or errors, correcting any incompatibilities and checking output (i.e. drawing revision nos., date, title, no. of pages, etc.)
• In charge of performing any other office tasks whenever department requires assistance with (scanning, printing, sending emails, answering phones, etc.)
• Acted as support to CCP coordinator for the submission of hard copies related to Construction Certification Packages (CCP) reports to the consultant.
• Receive the materials from the supplier or from other city warehouses or storeroom.
• Check and inspect the materials received.
• Ensure that the materials received are as per delivery note.
• Ensure that the materials are monitored and properly stored as per the manufacturer’s recommendation.
• Daily maintenance and update of the material list and stock checking.
• Ensured that the materials are clearly identified through labeling.
• Ensure that the issued materials are completely approved by the manager/management.
• Segregate and label materials as per the class (consumables, hazardous, assets and with expiration).
courses: TRAINING/CERTIFICATE Fire Warden / Marshall Training