Document Controller
Al Jaber & Partners
Total years of experience :6 years, 10 Months
I am responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures.
Design and development of advanced project document control systems for the business.
I am responsible for maintenance and continual improvement of Document Control Management System as per ISO standard. Monitor the document control requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary.
Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
Maintain registers of all receipts and issues or submissions of documents and correspondence.
Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
Hands on experience in identifying, sorting of Engineering Documents and drawings (Electrical & Instrumentation drawings, plot plans, details, loop drawings, data sheets, standards, isometrics, manuals etc.
Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
Assist with the implementation, management and administration of the electronic document management system.
Perform document control & Quality management activities.
Maintain procedures for maintaining documents and manage change control of documents.
Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.
Ensure that Project Team and contractors comply with the document management system process and procedures.
Work closely and liaise with contractors’ document control group in all matters relating to document control.
Maintains and controls filing system for Engineering, Construction documents, Requisitions, Purchase orders, Invoices, etc.
Human Resource Planning - Handling end to end recruitments; preparing job descriptions and managing job postings on job portals and social media. Anticipate new hires required as well as providing development and succession planning for existing employees.
Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time.
Keeping the organization up-to-date regarding HRM practices.
Prepare HR documents, like employment contracts and new hire guides.
Respond to inquiries regarding policies, procedures and programs.
Handling Employee Compliances/ Grievances.
Answering or solving HR-related questions or issues within the organization.
Conduct all employee on-boarding and off-boarding activities as necessary, maintains employee-related databases etc.
Handling PF/ESI/Medical Insurance and other HR compliances.
Leave and attendance record management.
Planning for the Campus Interviews.
Perform event management related activities for conducting workshops/ training sessions.
Prepares and analyzes reports that are necessary to carry out various functions of the Organization.
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