Secretary
Arabian Petrochemical Company - Petrokemya
Total years of experience :15 years, 0 Months
Act as Secretary to the Department Senior Manager with following work;
- Tracking and coordinating Project verification forms with E&PM., projects Closeout, AFE, Cancellations, CBP, CDPs and incoming/outgoing documents.
- Designing, updating and maintaining Department Portal.
- Preparing reports, presentations and Informative/safety leaflets.
- Filing and maintaining documents.
- Planning and support in organizing meetings and department activities.
2019
Responsible for formulation and arrangement of printed materials
from draft and raw input
Disseminate outlined materials for approval
Proofreads letters and documents for endorsement
Preparing correspondence
Maintain knowledge of current project status
Develop and carry out an efficient documentation and filing system
Write and distribute email, correspondence memos, letters, faxes and
forms
Respond and make calls for reports and inquiries from Site Engineers
Respond to email messages
Complete daily, weekly and monthly reports
Prepare effective written materials, diagrams, and flow charts that
gives detail to a specific project
Maintain integrity of documents and update documents when
revised
Coordinate preparation/production of printed and on-line monthly
training calendar
Responsible for keeping and recovery of documents
Liaise with Government agencies to acquire certain licenses and
security passes needed for the operations
Profiling of sites for acquisition, securing permits and Notice to
Proceed from Homeowners Associations and Government agencies
Coordinate and site visits with technical teams
Serve as a point of contact for the community and government
agencies
Provide assistance to the Project Manager
Liaise with executive and senior administrative assistants to handle
requests and queries from senior managers
Act as a liaison with other departments and outside agencies,
including other staff such as CEO and President, when directed
Organize and schedule appointments
Planning meetings and taking detailed minutes
Answer and direct phone calls
Write and distribute email, correspondence memos, letters, faxes
and forms
Develop and maintain a filing system
Assist in the preparation of regularly scheduled reports
Maintain contact lists
Book travel arrangements
Act as the point of contact for internal and external clients
Generate reports
Carry out administrative duties such as filing, typing, copying,
binding, scanning etc.
Maintain computer and manual filing systems
Reply to email, telephone or face to face enquiries
Perform data entry and scan documents
- Clerical jobs.
- Invoices preparation and verification
- Assist Division Planner in preparing budgets and annual plans.
- Enter division employee’s monthly timesheets in SAP System.
- Coordinate, receive, record and reviewing contractor invoices for approval.
- Assist in Annual plans and Budget reports preparations.
My Thesis was about Auditing and warehouse automation year 2001