Executive Secretary cum Accounts Assistant
Bhatia Brothers FZE
Total years of experience :17 years, 7 Months
Organizing travel, visa and logistics (transport and accommodation), both local and international for GM and all Managers as required.
Answer GM’s phone, route calls and take messages appropriately.
Act as contact point between the GM and members of the Executive team, external clients or others as required.
Taking care of the GM’s travel expenses- getting it reimbursed after getting all the required approvals.
Screening the GM’s emails in his absence.
Preparing inter office memos and other correspondence on behalf of the GM.
Maintaining GM’s diary- keeping track of his appointments.
Managing all tasks assigned by the GM and other managers with utmost confidentiality.
Assisting the sales team in compiling data for yearly budget preparation.
Generating monthly and yearly sales report.
Coordinating with the sales team and entering the data in CRM
Proper filing of important documents.
Assisting newly recruited employees- taking care of getting their visa and making complete arrangements for bringing them onboard.
Person in charge of keeping all the staff records and helping the PRO department in getting the new employee visas/ renewal of existing visas.
Worked as an Accounts Assistant- Assisting in making journal entries, cheque preparations and maintaining petty cash.
A. Index Commercial Information Services 2006 to 2007
Customer Service Executive cum Office Assistant
Provide high-level administrative support to the Managing Director and dealing with customers.
❖ Answered a high volume of incoming calls and in-person inquiries from clients and colleagues; treated each person with respect and provided information and referrals.
❖ Created highly effective organizational and filing systems, including quick and thorough indexing, filing and offsite storage, resulting in easy access to critical information and streamlined office functioning.