Project Secretary
SAUDI CONSULTING AND DESIGN OFFICE
مجموع سنوات الخبرة :0 years, 0 أشهر
Directly reporting to Engineering Manager and interfacing with Project Engineers.
Coordinators for collecting various data, reports and producing the required reports on a
daily, weekly, and monthly basis. Responsible for the project incoming and outgoing
correspondence. Prepares Document Control Index (DCI) and Project Scope of Work (SOW).
Receives and screens variety of call and visitors referring to appropriate individuals or
personally handling inquiries or instructions. Supervise and monitor other support staff handling
individual duties and responsibilities.
Serves as a
Performs all normal duties assigned to a Secretary.
2. Receives phone calls, photocopy documents, sorts and maintain a good filing system.
Ensures that the Executive is always supplied with stationery items (paper, pens,
pencils, clips etc.)
3. Prepare and transmit telexes and facsimile messages.
4. May be required to arrange travel and hotel bookings for Executive. Maintains
Executive diary for appointments and meetings. Meet and greets visitors to the office,
then directs them to the appropriate person. Escorts the Visitor off the premises.
CCUURRRRIICCUULLUUMM VVIITTAAEE R.B. Almodovar
5. Ensures prompt dispatch of outgoing correspondence, maintaining records of it.
Receives incoming correspondence, place copies in appropriate file and hand
originals to Executive.
6. Keeps record of frequently used phone numbers and addresses.
7. Maintains STRICT CONFIDENTIALITY at all times. Ensures that offices, filing cabinets etc.
are locked at the end of the day.
As
Performs secretarial functions as assigned.
2. Performs clerical duties as follows:
2.1 - Type Memoranda, correspondence, reports, etc. as directed.
2.2 - Files all incoming correspondence or reports; make file copy of all outgoing
correspondence or reports; make file copy of all outgoing
correspondence/reports; maintains records of same.
2.3 - Keeps and maintains files, updates it.
3. Assist superior in the discharge of day-to-day function by undertaking the following:
3.1 - Clears outgoing tray of superior, distributes approved forms, letters/requests to
persons/departments concerned.
3.2 - Coordinates with other departments from time to time.
CCUURRRRIICCUULLUUMM VVIITTAAEE R.B. Almodovar
4. Take charge of the medical referral slips of all company employees and top
managers. This includes the necessary follow-ups of each particular employee’s
medical case.
5. Attends to visitors and ascertains the nature of their business before referring them to
the concerned employees and managers.
6. Observes and applies strict levels of confidentiality and discretion in all maters related
to work performance and in providing services for the administration of personal
affairs.
7. Maintain effective, logical, well-organized filing of hard and soft copies to ensure
subsequent rapid location and retrieval. Maintain a record of appointments and
organized travel plans.
8. Managing the office to assure items and correspondence are appropriately prioritized
and responded to efficiently.
9. Ensuring communications in all forms (presentation, written, email, oral) are accurate,
clear and grammatically.
10. Providing back-up support and assistance to other officers, executive assistants and
the receptionist as needed.
11. Performs other substantially related duties that may be assigned from time to time.
1. Preparing copy of all reports for the daily technical meeting.
2. Check with analyst to know what samples they are taking.
3. Receiving samples from other sections and entry in Laboratory Log Sheet properly.
4. Prepares Purchase Requisition and Contract Release Order as per the instruction of
Chemists.
5. Preparing Receiving report after receiving materials from the supplier.
6. Making Gate Pass for releasing of materials and gas cylinders.
7. Composes and types business correspondence.
8. Prepares monthly report for Laboratory Activities and for the Royal Commission Analysis
Report.
9. Typing all analysis reports after receiving from Analysts.
10. Entering all reports in HP System in proper time.
CCUURRRRIICCUULLUUMM VVIITTAAEE R.B. Almodovar
11. Record the incoming and outgoing materials and chemicals in IMMS Program.
12. Sees to it that office supplies needed by superior are readily available.
13. Attends the processing of employee’s sick and vacation leaves.
14. Prepares request for repairs of equipment; follows up the same.
15. Performs other substantially related duties that may be assigned from time to time.
FFOORRTTYY WWIINNKKSS, , IINNCCOORRPPOORRAATTEEDD
MC Home Builder’s Depot
Pasong Tamo, corner EDSA
Duties and Responsibilities:
Report directly to Sales Supervisor.
2. Arrange Stocks in the showroom.
3. Take the monthly physical inventory.
4. Record the incoming and outgoing stocks and record the same in the stock card.
5. Responsible for checking the pre-requisite in approving the credit card duly approved
by the Sales Supervisor.
6. Coordinate with messenger/janitor for all showrooms need of supplies and to maintain
the cleanliness of the outlet.
7. Coordinate with the Warehouse regarding deliveries.
8. Report to Sales Manager (if Sales Supervisor is not available) the daily sales, inquiries,
etc.
9. Discuss with the Supervisor, the customer’s needs, problems or inquiries regarding the
items.
10. Responsible in preparing the sales summary reports.
11. Perform all other functions as may be assigned from time to time.
Perpetual Help College of Laguna 2 - Public Administration Central Colleges of the Philippines
High School : Sta. Rosa Educational Institution Sta. Rosa, Laguna