Executive Assistant
Fajer Al Mdaen Contracting LLC
مجموع سنوات الخبرة :7 years, 11 أشهر
• Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
• Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Prepares reports by collecting information.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Secures information by completing database backups.
• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases
• Managing and maintaining budgets as well as invoicing.
• Purchasing materials and equipment.
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Generate the various document control reports as required.
• Typing of site documents and follow up of all the site needs.
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
• Maintain updated records of all approved documents and drawings and their distribution clearly.
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Maintain the files and control logs as required by the project.
Introducing the company for IT products as well as services by establishing contact and
developing relationships with prospects and existing customers.
* Welcomes clients and visitors by greeting in person or on the telephone and answering or
referring inquiries.
* Understand customer’s needs and requirements.
* Respond efficiently to enquiries for data and respond with appropriate information about IT
products and services.
* Prepare proposal, receipt, invoice and quotations for customers.
* Record sales and order information and report the same to the sales department.
* Maintain and develop good relationship with customers over the phone and through personal
meetings.
* Prepares product or service reports by collecting and analyzing customer information.
* Contributes to team effort by accomplishing related results as needed.
* Follow up sales leads.
* Receives processes and verifies the accuracy of orders from customers utilizing the
organization’s internal CRM/mainframe systems and customer purchase orders.
* Maintains business office inventory and equipment by checking stock to determine inventory
level; anticipating needed supplies; placing and expediting orders for supplies; verifying
receipt of supplies; scheduling equipment service and repairs.
* Resolves product or service problems by clarifying the customer's complaint; determining the
cause of the problem; selecting and explaining the best solution to solve the problem;
expediting correction or adjustment; following up to ensure resolution.
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