Ronald Chavas

• Handles Employee Leave Schedules & Settlements
• Publish Bank & Clients Notifications
• Prepares Cash Advance, Refunds & Petty Cash Disbursements
• Assist Payroll Officer in preparing monthly payroll.
• Monitors & update Salary Adjustments and Deductions.
• Prepares End of Month Reports

1. Recruitment

• Assist the HR Manager in developing job descriptions.
• Prepares recruitment materials such as skill testing tools, standard interview questions and notes for easy resume reading.
• Drafting job advertisement and Identifying suitable recruitment channel for the company. Coordinate with local and overseas recruitment agencies to fill in the vacancies.
• Publish and update open positions on company website & other paid & free job posting sites.
• Ensure all vacancies are filled with the suitable candidates within the targeted time.
• Sourcing, screening and short listing CV’s.
• Organize and Conducting interview for shortlisted candidates.
• Prepare job offers, letter of appointment, & salary confirmations.
• Collect necessary documents for visa application and record purpose.
• Maintains an active and organized data bank of applicants for various positions.
• Ensure all recruitment policies, procedures and techniques are adhered to and recommend improvements.

2. Training & Development

• Administers post evaluation and training plan
• Prepares training budget for approval.
• Coordinates external training programs.
• Review & improve all T&D related forms & formats.
• Develop & launch tools to track efficiency on T&D
• Coordinate for all IT / Admin support for HR.

3. Administration

• Maintain & update Master list.
• Prepares purchase requisitions, HR & Admin business correspondences
• Prepare all necessary requirements of employees Medical & Disability Claims.
• Organizes and Maintain personnel records & files.
• Oversees Monthly Attendance and provide monthly summary reports.
• Act as reliever for - Time Keeper & Admin. Supervisor Post.
• Other functions as may direct by the management from time to time.

• Attain weekly & Monthly Production Targets
• Monitor & checks the day to day performance and accomplishment of subordinates.
• Prepares Weekly and Monthly Production Report.
• Prepares inter-office memos and business letters.
• Updates records and files all memos & documents received and made.
• Checks inventories and audits production supplies
• Issues and requests supplies needed by the Production Department.
• Other functions as may direct by the management from time to time

Duties & Responsibilities:

1. Performs administrative and clerical duties to maintain office efficiency.
2. Post Job Orders to agencies & Job Advertisement for recruitment
3. Screening and shortlisting of collected applications
4. Scheduling of Interview & try-outs
5. Checks requirements of applicants before primary interview.
6. Convey applicants to selected department for try-out.
7. Filing and updating HRT records and submitted inter-office memos.
8. Encoding of 201 files of newly hired employees.
9. Maintaining and updating Employee files
10. Conducting induction training for newly hired employees
11. prepares monthly recruitment & termination report.