Training Coordinator
Saudi Arabian Mining Company - Ma’aden
Total years of experience :14 years, 4 Months
Responsible for the coordination of employee and management of training programs.
Administers a recordkeeping system to track employee training participation and progress.
Maintain training records, materials, documents, spreadsheet, etc.
Generate and circulate reports re training activities and status.
Prepare and disseminate material (e.g. instructional notes, feedback forms).
Point-of-contact for trainees.
Scope of Work and Responsibilities:
Coordinate E&I safety related concerns.
Facilitate biweekly Electrical Safety (Leaders) Meeting.
Update MOM and disseminate the details afterwards.
Expedite the progress of the tasks assigned to the leaders individually.
Provide electrical safety awareness by giving regular quizzes to site wide E&I personnel.
Facilitate and organize Qualified Electrical Safety Training for employees and contractors.
Analyze and entry data in widely arrayed Electrical spreadsheets.
Use ACONEX document system in searching and distribution per request.
Manage e-files, e-logs of the group.
Create templates and spreadsheets as per the needs of the team.
Create signage, print and laminate.
Provide random requests assistance.
SCOPE OF WORK AND RESPONSIBILITIES:
•Over all in-charge on the documentation of Aluminum Smelter Project’s Electrical As-built drawings to be handed over to the operation.
•Strategize the bookbinding, printing, labeling and filing of Aluminum Smelter Project’s Electrical As-built drawings, sorted as per substation and document numbers, and so on. Then disseminate a book in every Substation and a duplicate copy for DCC.
•Utilize ACONEX system in document searching and management.
•Set-up and handle computerized documentation system which includes incoming and outgoing correspondence registers.
•Creates templates and spreadsheets for operations E&I Maintenance team for monitoring purposes.
SCOPE OF WORK AND RESPONSIBILITIES:
• Selected to assist the Project Management team, at the same time giving support on the Client side, while their Admin is on rotational vacation, by doing his everyday routine, such as, receiving documents from different departments for management approval, monitoring numbers of vehicles on site and keeping a log on it, and updating the management roster of R&R schedule.
• Answer emails, any queries, and disseminate necessary correspondence to colleagues.
• Do the filing electronically and hardcopy, moreover, keeps confidential documents.
• Do all other administrative functions that come into way.
Document Controller - Administrative Assistant for the Construction Manager (BECHTEL):
• Serves as the Admin for Construction Manager while his Admin is on leave, while providing technical support on the Client side at the same time.
• Handling, gathering, communicating the overtime requests from the contractors in a weekly basis by having it approved by the Construction Manager and do the filing/recording afterwards.
• Updating the Construction progress on the Conference room whiteboard to serve as reference for the weekly construction meeting, by gathering all the needed information/data from Construction supervisors, computing the deviation between the actual and planned progress, and the three main concerns that have to be dealt with for the week.
• Communicating all necessary concerns about Construction activities.
• Assisting all the Construction personnel about their activities as mandated by the Construction Manager.
Document Controller - Administrative Assistant for O & AS Dept. - Site Support (BECHTEL):
• Handles the distribution of office supplies to all Bechtel personnel, as well as other offices, such as Reduction, Cast House, and Port Office.
• Preparing and issuing starter kit to new employee.
• Maintain and order stationery items/office supplies to the supplier, or any other materials as required.
• Coordinating with field buyers, Procurement Dept., for all office stationery needs.
• Maintaining the inventory and office supplies for all offices such as EPCM, Reduction, Cast house, and Port Office.
• Preparing the FMR by using the BPS (Bechtel Procurement System) in ordering office supplies that are not in the BPO (Blanket Purchase Order).
• Scrutinizing and signing the invoices/service reports of the contractor (Red Sea) for the service rendered of maintaining the Reduction office.
• Managing the bookings of conference rooms at EPCM, Reduction, and Port Offices.
• Handling mails and documents coming from offsite for distribution.
• Coordinating and receiving deliveries.
• Manual labor coordination.
• Coordinating and assisting office related concerns/issues, and requests.
• Making name tags and company communication or signage as approved by the top management.
• Registering the incoming and outgoing documents for controlling their tractability and filing.
• Responsible for receiving and logging of various documents from vendors.
• Documentation review, routing, copying and filing.
• Maintain hard copies and/or electronically of all technical records, data sheets/ specs, vendor data and textbooks.
• Controls document storing to, and retrieval from, the retention center according to departmental guidelines.
• Handling typing jobs and other office related concerns. Distribution outgoing and incoming correspondence and filing in proper places.
• Prepare the various business Documents and Reports.
• Filing of documents in systematic manner for easy retrieval of information.
• Maintain electronic and hard copies of all technical records and datasheets.
SCOPE OF WORK AND RESPONSIBILITIES:
• Assigned to Organization Effectiveness, CBT Publishing Team.
• The IBN ZAHR CBT is a Computer-Based Training (Train yourself Program), designed to empower employees to take ownership of their personal and professional development through the online learning by using TRACCESS CI software application tool.
• Grouping the Learners into TRACCESS.
• Assigning the Dates into TRACCESS as when the Learners took the course and when is the due.
• Setting Course Reminder using E-mail Milestone in TRACCESS.
• Sets the Qualification Dates into TRACCESS.
• Adding and updating Employees profile as requested by Administrator of different departments.
• Answering E-mail concerns regarding TRACCESS.
• Manages the CBT System.
• Builds Process Structure (Process, Sub Process, and Task) with TRACCESS if needed.
• Creates Organization Structure, Assigns Learning & Generates Extended Reports through TRACCESS.
• Generate reports for each function from the TRACCESS as client requires.
SCOPE OF WORK AND RESPONSIBILITIES:
• Assisting the Managers in their needs.
• Do the initial processing of Visa, specifically Schengen Visa or European Visa, filed by the clients from SAUDI ARAMCO AND SATORP, by collecting the necessary documents to the applicants and send it to Riyadh (SADC) for processing.
• Handles documents such as Purchase Orders for the approval signature of the Managers and sending back to site (JER Project) where it originates via courier.
• Disseminates documents to their respective departments such as Invoices, Quotations, etc.
• Receive and handles critical documents such as Passports, Iqamas, Letter for Call for Bid and Secrecy Agreement for the clients.
• Do the filing and putting documents in their necessary places.
• In-charge of the incoming and outgoing documents.
• Do the flight bookings from travel agency (ITL), also do the reservations from Hotels affiliated by the company.
• Sending and answering E-mails from the clients and other authorities.
• Scan documents, attach and send via E-mail.
• Do Business Letters and typing jobs.
SCOPE OF WORK AND RESPONSIBILITIES:
• Overall control of all the incoming/outgoing documents.
• Receive & log all documents before being forwarded to assignee.
• Maintain, update, necessary technical information for company's Intranet program.
• Distribution of outgoing and incoming correspondence and filing in proper places.
• Maintain and update records of all sections individually.
• Prepare various business Documents, Quotations and Reports.
• Handle all kinds of communication by preparing memos of internal & external, within company and various clients.
SCOPE OF WORK AND RESPONSIBILITIES:
• Computing daily service reports and segregation of documents and receipts.
• Encoding vehicles information using the company system for backtracking and monitoring purposes.
• Prepare necessary correspondence and reports to be submitted to the department manager.
• Responsible for all outgoing correspondence to client, sub-contractors and incoming for clients and sub-contractors, distribution, logging in Microsoft Excel and filing.
• Maintain and update the necessary technical information for company.
• Handling all typing jobs like Quotation, Delivery Note, PO and other office related job.
• Maintain the filing system and maintain personal files of employees.
BACHELOR OF SCIENCE IN BUSINESS ADMINISTRATION MAJOR IN MANAGEMENT UNIVERSITY OF THE EAST - Manila C.M. Recto, Metro Manila, Philippines Graduated - Year 2010 ACADEMIC STUDIES/CREDENTIALS • FEASIBILITY STUDY • A Blueprint of a Small Company and Implementation Entrepreneurial Venture & Student Apprenticeship Program 1 - FEASIBILITY STUDY (1st Semester) • This is where we conducted the study/blueprint of the "Mini Company", by doing the surveys and all the aspects of the Feasibility Study. Entrepreneurial Venture & Student Apprenticeship Program 2 - BUSINESS IMPLEMENTATION (2nd Semester) • Implementation of the whole concept, whereas we applied the whole study into reality. Conclusion: We doubled our capital and got the 2nd Best Mini Company award out of more or less 13 Mini Companies. • Studied Six Sigma, Risk Management, Business Laws, Basic Accounting and General Management Processes as part of my curriculum. ACADEME ORGANIZATIONS: • Management Students Society of University of the East (MASSUE) • Young Entrepreneur's Society of the University of the East (YES-UE)