Document Controller cum Reprographic Operator/Office Assistant
Al Shaqsi Trading
Total years of experience :18 years, 11 Months
Working as a support document controller and at the same time reprographic operator.
Provide general administration, secretarial and personal assistance deem required by Services Division.
Provide a full admin support to the team and department.
Maintain a proper and user friendly filling and document control system for recording and tracking of all documents.
Arrange meetings, inductions and associated tasks.
Attend meetings and keep records of proceedings on behalf of the team.
Assist the manager in making the reports or any clerical job particularly during the busy periods.
Updating manual reports/spreadsheets & ensure data is inputted accurately.
Regularly check incoming/outgoing correspondence.
Organize and administer the Services team units diary/calendar etc.
Perform other related tasks deem required by the Division to support the Managers, and team in the execution of their duties.
Perform any other related duties required to support the management team, activities and overall strategic directions and in order to ensure smooth flow of operation within the division.
Assists the Manager in administration functions
Coordinates with staff within the organization to communicate and supports with administrative duties including mail, faxing, photocopying, scanning, filing and typing
Maintaining phone system and redirect incoming calls and taking messages.
Responsible for filing of documents pertaining to request for Expense Report, Sales report, and files correspondence, records or other materials according to established systems.
Type's routine correspondence, letters, forms, requisitions, lists, table or other material
Make a sales invoice and quotation for the inconvenience of the clients
Checking the mails thru MS Outlook and relay it to the manager and reply for the messages if needed
Selling and promoting the products to the customer.
Handled the POS (Point of Sale) machine and ensured all details recorded accurately.
Inventory in-charged.
Handled customer complaints promptly and efficiently advised Management if necessary.
Making Daily, Weekly and Monthly Report.