Accountant/Administrative Assistant
Palm Oasis Travel
مجموع سنوات الخبرة :10 years, 11 أشهر
Accountant
- Auditing and filing the daily sales documents of the business as per company procedure.
- Updates the bank account positions after checking of the daily deposits and payments and provides the management up to date bank position of all bank accounts. And bank reconciliation statements weekly, monthly and annually.
- Prepares payment voucher for all payments to be made by the company and prepares cheques after obtaining approval as per procedure. Maintains records for cross verification of all payments.
- Prepares journal entries and book all the transactions in the accounting system after obtaining necessary authorization.
- Monitoring the monthly payroll (WPS) of the company based on the attendance and Management orders.
- Maintains the payment details and records of employees and also calculates non-routine benefits like end of service benefits and leave salary as per procedure.
- In-charge for the petty cash reconciliation weekly, checks the petty cash vouchers prepared by the person held the money and forward to the manager for sanction as per procedure and requirements.
- Maintains all the prepayment schedules related to the Rent, Advertising and others.
- Prepares a monthly and annual detailed Financial Statements within the deadline and as per the company standard.
- Issue receipts for cash received from various customers daily.
- In charge for the posting for the daily sales and Preparation of Invoices to clients and Review of its supporting documents.
- Preparation of Cash & Cheque deposit slips and to ensure all the deposits has been deposited in the bank account at the earliest.
- Maintaining accounts receivable and follow up, collection and its allocation. Monitor customer account details for non payments, delayed payments and other irregularities.
- To ensure all filing is done in a timely and accurate manner.
- Collate suppliers documentation for processing
- Ensure all invoices have the appropriate documentation attached and approvals prior to processing
- Process all invoices and statements
- Maintain a filing system for accounts payable records
- Check arithmetic accuracy and invoices
- Prepare cheque run for approval on a weekly basis
- Reconcile supplier statements with established records and report any discrepancies Aid in the preparation of the travel agents cheque listing
- Follow up of accounts receivables and settlement of creditors.
- Issuing cheques for payments.
Administrative Head (2007 up to December 2011)
- Oversee other departmental officers and coordinate their work.
- Direct business relations and distributions of company literature to stimulate client interest and sales lead.
- Play a vital role in assisting the Manager on the project mobilization and demobilization.
Procurement Officer (2004)
- Online out-sourcing for supplier or direct manufacturer who can comply with the company’s requirement.
- Evaluated supplier’s offers, negotiate payment terms, pricing and delivery terms/time.
- Recommended best supplier/resources to the Purchasing Head.
- Prepared a Purchase Order to a local and international supplier/contractor.
- In-charge for import-export shipment.
Executive Secretary (2003)
- Handled all incoming and outgoing correspondence or call, sorts them out for proper referral to personnel concerned.
- Took order from the President from time to time pertaining to secretarial or clerical duties
- Prepared billing statements and invoices for all company’s accounts
- Processed company sales report, monthly expenses report, quotation and online product inquiry.
Property custodian (2003)
- Monitored company’s properties such as company demo equipment, service tools and materials, items on stock and office supplies.