Employee relation officer
Power international holding
مجموع سنوات الخبرة :19 years, 0 أشهر
1. Maintains and updates “Master List” for the selected candidate/s.
2. Prepares and send Employment Offer to the candidate/s with Salary Grading.
3. Follow up with the candidate/s of their acceptance on the Employment Offer.
4. Checking visa status of the candidate to distinguish the complete requirements need to submit in order to avoid delays.
5. Prepares work visa request for overseas candidate and follow up with the full cycle until visa issued.
6. Prepares work visa request for local candidate under tourist visa, business visa and family visit visa for visa switching before they proceed with joining formalities.
7. Monitors work visa issuance especially for local candidate under tourist visa, business visa to be able to prepare them for Airport to Airport exit.
8. Prepares Air Ticket Request, send confirmed E-Ticket to the candidate and coordinate with the companies of the arriving candidates.
9. Communicates and informs strictly the candidate of complete requirements for joining.
10. Prepares accommodation request.
11. Coordinate with the transportation department for airport pick up.
12. Responding to emails related to candidate’s recruitment process, and some inquiries of the candidates.
13. Make sure that all necessary documents especially requirements related to transfer are completely filed in the folder before transferring to ER, the same day joining of the candidate.
14. Arranges and labels candidate’s file folder.
15. All other related tasks upon requests.
• Setting up proper document system for easy tracking of all files (up to date record) from invoices, confidential documents, engineering documents, testing documents, machine and machineries, government documents, etc.
• Manages and controls all in and out documents.
• Prepares Material Submittal, Inspection Report, RFI and Shop Drawing Transmittal as advised by the Managing Director/Projects Manager (to be approved by the consultant).
• Prepares and review Quality Management System of the company for implementation according to ISO 9001-2008.
• Prepares various formats / forms / reports for HR, Accounting, Procurement and Administration in connection to Quality System Management.
• Assist the HR and Accounting to provide them the flow of processing.
• Suggests, prepares and manages accounting, procurement or HR procedures and system thru excel sheet for easy tracking of accounts.
• Prepares Organizational Chart for the designation of the staff.
• Audits previous transaction of the expenses to achieve the correct payments of the accounts payable.
• Analyzes and prepares invoice with expense reports to avoid overpayments.
• Manages proper and exact records of accounts payable and to have updated paid accounts.
• Manages meetings and important agenda of the Managing Director.
• Assist the Engineers in proper set up of the reports and project plan.
• Keeping important files of the company.
• Keeping and arranges orderly the HR files
• Manages recruitment for the company of different nationalities
• Composing and sending emails as requested by the Engineers and the Managing Director
• Preparing/Composing any kinds of memo as requested by the Managing Director.
• Preparing/making new forms needed by the company as requested by the Managing Director
A. Accounts Associates
• Responsible in listing Accounts Receivable of the company and preparing Invoice for collection.
• Maintain accurate and complete customer account information.
• Responsible in Accounts Payable of the company such Office Rent Expense, Water & Electric Expense, Accommodation Rent Expense, Telephone Expense, etc.
• Manages/Auditing expenses for Immigration Expenses, Chamber of Commerce Expenses, Ministry of Foreign Affairs Expenses, Embassies Expenses, etc.
• Managing budget of the office.
• Analyze and prepare revenue reports, expense reports, and other business transaction reports.
• Act as collector to the client’s due payments and unpaid recruitment fees
• Preparing Payroll(includes employees cash advance & other deductions)
• Preparing daily collection report/ balancing the collection end of the day.
• Do the cashiering/receipting
B. Sales Coordinator, Skilled/Non-Skilled Recruitment Officer
C. HR Administrator
• Handles Administration and HR concerns.
• Prime responsibility focus on HR Policies and Development, Recruitment, Employee Management and Development, Compensation and Benefits, Employee Relations, Health and Safety and Office Management & Office Services Administration.
• Screening applicants for suitable position.
• Conducts evaluation for employees.
• Directs and motivates member of its own staff to carry out allocated duties in accordance with set policies and procedures and to expected standards so that the departmental objectives are achieved.
• Develops and implements personnel policies and procedures that are consistent with Company’s HR strategy in order to facilitate effective people management.
• Prepares and execute manpower plan and budget for the Company. Formulates recruitment strategy and plans to achieve desired level and quality of manpower for all the areas of the Company.
• Manage and participate in the recruitment process, ensuring that potential candidates are targeted in the most effective way and that appropriate interview and assessment processes are deployed to maximize the fit between candidates and the Company’s requirement and that it secure the best talent available to meet the Company’s needs. Preparation and implementation of contract and all its provisions. Give guidance to ensure implementations of a systematic induction of new staff throughout the project and monitoring probation periods.
• Ensure efficient salary administration for the Company Employees so that payroll and other benefits are made in lawful, timely and accurate manner.
• Ensure timely application of visa, work/residence permit of employee. Manage transportation, accommodation & welfare of employees.
• Initiate the analysis of training needs, the development plans, securing the necessary budgets and the optimum matching of training needs with the available resources.
• Accepts incoming payments in the company and ensure 100% balance in collections
• Prepares daily collection report as well as bank collection report.
• Analyzing accounts of the policyholders.
• Preparing and releasing cheques for policyholders
• Handles Petty Cash (commission of agents)
• Monitor and control all incoming and outgoing cheques (for signature cheques)
• Encoding, sorting, and segregating registered mail cheques as well as cheques intended for different branches.
• Attending telephone inquiries
• Releasing of cheques thru registered mailing and branch mailing
• Assists in preparing data reports of the Regional Sales Manager to be used during UBTC or some meetings with the agents.
• Prepares memos for transfer of servicing agent of some policyholders as well as appointment letter for some prospective AM/BM/GA
• Prepares letters, requesting cash advance, mobility allowance of agents as per advice by the SVP or by the AVP.
• Handles reimbursement and liquidation of the Regional Sales Manager and the AVP.
• Updates Production Report of agents.
• Assists in accepting opening of accounts of clients
• Assists in accepting Bayad Center
• Assists in accepting SSS Payments
• Encoding and make some format of reports in the computer
• Sorting and releasing of Bank Statements
• Listing of all incoming and outgoing bank documents
• Attending telephone inquiries
• Filing of important documents of the bank.
Graduated at Adamson University on March 2005 with a 4-year course, Bachelor of Science in Business Administration, major in Banking and Finance.