Administration / Personal Assistant of Managing Director
Alhmaoor Shipping & Clearing L.L.C
Total years of experience :17 years, 2 Months
• Supervise, evaluate and coordinate the work of the office employees.
• Oversee planning, organizing and managing of the various activities done within and outside the institution.
• Conduct close observation and make all the essential recommendations to the management regarding more effective and more organized handling of specific operations within the institution.
• Serve as the receiver of important mails, documents, and ordered items delivered to the organization’s address.
• Perform a series of secretarial functions for the Managing Director and Sales Manager.
• Scheduling meetings and keeping minutes of meeting.
• Design filing systems and ensure that these are up to date.
• Respond to customer inquiries and complaints.
• Responsible in formulating product or material costing and quotations.
• Conducting research via trade publication, the Internet, catalogues, and trade shows
To identify potential suppliers.
• Working closely with the warehouse teams, trade counter people and mail order staff
To keep an eye on what’s selling and what’s not
• Ensuring that all goods and services purchased comply with the company’s social
Sustainability policies
• Generating and implementing purchasing strategies.
• Managing purchase requisitions and orders
• Preparing purchase orders and subcontracts.
• Managing existing vendor and supplier relationships
• Responding to internal and external supplier inquiries
• Approving bills of payment.
• Having meetings with potential suppliers and asking them searching questions.
• Monitoring returns, damage replacements, and warranty claims.
• Attending disciplinary, grievance and capability meetings.
• Writing up job descriptions, performance reviews and personnel policies.
• Providing a comprehensive HR support service to work colleagues, employees and
The company as a whole
• Implementing HR policies and procedures and compliance matters.
• Supervising less experienced members of the team.
• Determining a HR departments requirements
• Writing up monthly reports for the senior managers of any issues of concern.
• Producing contracts and starter packs for new employees.
• Overseeing the employee benefits scheme.
with Award & Medal 3rd Honor TOP 3
Board Passer