Document Controller Cum Secretary
RAQ Contracting Co. LLC
مجموع سنوات الخبرة :7 years, 2 أشهر
- Implement and maintain document control processes and procedures.
- Develop and maintain the Document Management System
- Manage all flows of documents either in electronic form or on paper support
- Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).
- Maintain and manage electronic and hard copy documents as required
- Process incoming documentation (registration in the DMS, internal distribution, archiving)
- Process outgoing documentation (transmit to Client and Subcontractors).
- Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally.
- Ensure control and coordination of projects documentation and data.
- Ensure all drawings/documentation are correctly identified, distributed and filed/stored.
- Monitor technical documents review and approval in accordance with agreed schedule.
- Set-up Projects folders and facilitate Project communication process.
- Establish and maintain the Master Document Register in cooperation with the Project team.
- Act as the point of contact between the executives and internal/external clients
- Handle requests and queries appropriately
- Maintain diary, arrange meetings and appointments and provide reminders
- Produce reports, presentations and briefs
- Develop and carry out an efficient documentation and filing system
- Accomplishes department and organization mission by completing related results as needed.
- To maintain consistent workflow and 100% accuracy.
- Responsible to open, sort and distribute incoming correspondence.
- Resolves administrative problems by analyzing information; identifying and communication solutions.
- Maintains rapport with customers, managers, and employees by arranging continuing contacts; researching and developing new services and methods; setting priorities; resolving problem situations.
- Maintains suggestion system by directing and controlling administrative technical aspects in accordance with management directives.
- Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.
- Completes administrative projects by identifying and implementing new technology and resources; recommending re-deployment of designated resources.
- Providing advice on the management of projects
- Organizing the various professional people working on a project
- Carrying out risk assessment
Achieved Master’s Degree in Information Technology University of the Cordilleras, Philippines in the year 2009
Achieved Bachelor’s Degree in Computer Science Systems Plus Computer College, Philippines in the year 1998
