rowena camo

• Order follow ups:
• Following up with suppliers on a daily basis for order readiness and deliveries.
• Updating the customers on delivery schedules through structured and tabulated data.
• Taking care of after sales support/discrepancies and arranging replacements.
• RFQ Entry (Oracle) /RFQ sourcing / checking history MESC code /tender preparation /online submission/ downloading RFQ
• Freight Booking/discrepancy Handling:
• Organizing deliveries by making freight booking, material collection, customs clearance, delivery & discrepancies.
• Freight Quotations: Obtaining freight rates for the Sales Team, as and when required.
• Duty Exemption letters & approvals
• General invoicing & shipping documentation preparation
• Making requisitions for bank guarantees including bid bonds, advance payment bonds, delivery and performance bonds for submission
• Utility bills sorting counting phone bills and others and computing the charges allocating to personnel and sending for PO.

Compensation and benefits administration and recordkeeping;
Responsible for sourcing CVs of medical staff and other admin post online using Naukrigulf as well arranging interviews for them with the HR Manager and Senior Management.
Responsible for coordinating and contacting recruitment agencies in the Philippines in order to hire nurses.
Maintaining employee files and the HR filing system
Assist the HR Manager to create personal files for all new starters and ensure that all documentation is present and completed.
Assisting with the day- to -day efficient operation of the HR office.
Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipts of supplies.
Answer telephone enquiries from customers, attend to visitors and assist other staff in the organization with their enquiries
Operate a range of office machines such as photocopiers, computers, lamination machine and faxes
Sort and distribute incoming mail to areas and staff within the organization and dispatch outgoing mail
Present a professional, welcoming first contact to all clients, funders, vendors, board members, staff, media, etc. - by phone, in person, and email. Responsibility for development & implementation of efficient office systems
Responsible for keeping office equipment maintained
Responsible for organizational functions and general meeting support: including arranging, follow up calls, maintaining office space schedules, securing food and supplies, copying + faxing
Assist the Clinical Resource Nurse for editing medical forms, flashcards, posters and others forms related to medical operations.