ACCOUNTS PAYABLE SUPERVISOR
AL BARSHA HOTEL APARMENTS LLC
Total years of experience :20 years, 1 Months
• Ensuring the payment of the invoices is completed within a timely manner and in accordance with the payment terms and conditions
• Identifiying invoices that are overdue or not have been receive
• Matching invoices to the relevant LPO’s and delivery order
• Setting up vendor accounts and reconciling statements
• Keeping track of every transaction and logging details into the system
• Verifying suppliers based on their contracts, invoices with their supporting documents
• Reconciling supplier and costumer accounts and general ledger accounts
• Uploading the invoices on monthly basis on all our major OTA's and wholesalers, and make sure that the rate is correct and accurate all the time
• Maintaining accurate records and ensuring accurate & timely processing of all invoices for the corporation
• Establishing strong business relationships between the accounts payable specialists and customers
• Interfacing with General Ledger personnel and Business Analysts to resolve the variances
• Representing Accounts Payable and Accounts Receivable Department on various special projects and implementing best practices for process improvement
• Preparing information/data for external auditors in the annual audit of the financial records
• Identifying discrepancies in financial information and/or documentation (e.g., purchase orders, vendors, Invoices, etc.) for ensuring accuracy and adherence to procedures prior to processing
• Validating coding to maintain accuracy of data input into TCOE Standardized Account and Code Structure (SACS) Financial System
• Prepared separate excels Log for Ledger Account; Defined number range for Customers & Vendors and posted Sales and Discount Account
• Preparing cheques, overseeing bank transfers to all suppliers as per the submitted invoice and supporting documents
Key Result Areas:
Assisted in setting up of Credit Control System and ensured timely debts payments
Achieved cash & debtor day targets set by the firm, chase overdue invoices by telephone, email & letter within agreed timescales
Conducted regular meetings with Fee Earners to ensure all relevant debts are managed, identify changes in payment patterns, proposed action to avert indebtedness and ensured that all transactions are compliant with SARs & HMRC regulations
Managed disputed bills and negotiate to bring payment within the agreed terms
Provided accurate advice on billing queries, respond promptly and completely to both client and internal enquiries
Wrote off propose of irrecoverable WIP & disbursements; prepared files for transfer to the Debt Recovery Dept.
Managed account reconciliations and ensured monthly processing deadlines are met as required
Sent monthly client statements/letters as may be agreed from time to time, Develop the credit management capability within the practice; provided cover for other accounting functions as requested
Implemented new credit management techniques and practices
Education