Sales & Project Coordinator cum Purchasing & Admin/HR Assistant
Ahmed Almazroei Metal Industries
مجموع سنوات الخبرة :15 years, 11 أشهر
• Provide secretarial and administrative support to management and other staffs.
• Responsible for all incoming inquiries and preparing quotations to clients.
• Establishes project work plan and calendar or schedules; monitors, reviews, and evaluates progress.
• Prepares records of project activities; oversees and ensures the timely processing in and the delivery of required materials.
• Ensuring the effective preparation and delivery of all project events and meetings and production of all necessary documentation.
• Processing sales related letters, proposal and contracts in a timely manner & project documentation.
• Coordinate materials supply and resources.
• Arranges transportation and forwarding services for all orders to ensure
material is delivered as per schedule.
• Monitoring the project invoice and sales report and follow up for payment certificate.
• Maintaining and filing of suppliers/vendors record.
• Process purchase orders and preparing invoices and delivery notes.
• Maintain records of employees attendance, leave and overtime.
• Assisting financial department for payroll processing such as arranging WPS salary through an exchange or bank.
• Reviews and coordinates imports and exports land, air and sea freight rate.
• Arranging and coordinates booking travel and meetings of Managers.
• Explain company personnel policies, benefits, and procedures to
employees or job applicants.
• Preparing the Internal Office Correspondence and Memo
• Inform job applicants of their acceptance or rejection of employment.
• Maintain records of employee attendance, leave and overtime to
calculate pay and benefit entitlements.
• Arrange WPS salary through an exchange processing company or bank.
• Responsible for all incoming inquiries and preparing quotations to clients.
• Resonsible for the preparation and process purchase orders and
documents with accordance with company policies and procedures.
• Source, select and negotiate for best purchasing package in terms of
quality, price, terms, deliveries and services with suppliers.
• Verifies purchase requisition by comparing items requested to master list;
clarifying unclear items; recommending alternatives.
• Obtains purchased items by forwarding orders to suppliers; monitoring
and expediting orders.
• Verifies receipt of items by comparing items received to items ordered;
Resolves shipment in error with suppliers.
• Coordinate with suppliers to ensure ontime delivery.
• Preparing invoices, delivery note and purchase orders .
• Responsible for maintaining a record of all outstanding purchase orders
with external vendors.
• Arranges transportation and forwarding services for all orders to ensure
material is delivered as per schedule.
• Reviews and coordinates imports and exports land, air and sea freight rate.
• Responsible to Provides sound advice to potential buyers.
• Offers financing advice based on each client's needs.
• Know-how ability to demonstrate, promote and sale.
• Monitored customer satisfaction, addressed issues and provides
an answer to their queries
• Assist customers regarding products, new lines & sizes
• Advise and recommend available products.
• Provide professional till point service.
• Introduce and merchandise new product lines.
• Receive the delivery and replenishing stocks.
• Monitor weekly report, check stock levels and recommend orders
to Supervisor/Manager.
• Set up promotional display, make signs and promote items.
• Maintain update stocks records.
• Enters customer data into prescribed computer database, files, forms
and process such as student permit license, non-propessional &
professional driving license, police clearance and other legal matters
clearances.
• Transcribe information into required electronic format; store
completed documents in designated locations & print information.
• Prepares source data for computer entry by compiling and sorting
information; establishing entry priorities.
• Verifies entered customer and account data by reviewing, correcting,
deleting, or reentering data.
• Calling out different business establishments for products
promotion and sales
• Make sales, collect or share some data that includes surveys,
telemarketing or verification
Associate in Computer Technology 2001 - 2004 STI College Bacoor, Cavite Philippines
1989 - 1993 The Sisters of Mary High School Sta. Mesa, Manila Philippines
1984 - 1989 Mangilag Elementary School Mangilag Sur, Candelaria, Quezon Philippines