Human Resources Specialist
Al Farah Group
Total des années d'expérience :7 years, 4 Mois
• Maintaining physical and digital personnel records like employment contracts and PTO requests.
• Update internal databases with new hire information.
• Stay up-to-date and comply with changes in labor legislation.
• Create and distribute guidelines and FAQ documents about company policies.
• Gather payroll data like bank accounts and working days.
• Publish and remove job ads.
• Schedule job interviews and contact candidates as needed.
• Prepare reports and presentations on HR-related metrics like the total number of hires by the department.
• Maintain organizational charts and detailed job descriptions along with salary records.
• Develop training and onboarding material.
• Respond to employees questions about benefits (for example, the number of vacation days theyre eligible for).
• Answer all incoming calls professionally and in line with the company policy.
• Screen and transfer calls as appropriate.
• Greet all visitors positively and professionally.
• Ensure the reception area is always kept tidy and well-presented.
• Booking meeting rooms and conference facilities as required.
• Support the day-to-day work of the Managing Director
• Supporting all aspects of the Managing Directors work, including appointments and meetings.
• Undertake mailings and communication as directed by the Managing Director
• Dealing with queries or requests from visitors and employees.
• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Ensure the reception area is tidy and presentable, with all necessary stationery and material.
• Provide basic and accurate information in person and via phone/email.
• Receive, sort, and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (visitors log).
• Order front office supplies and keep an inventory of stock.
• Update calendars and schedule meetings.
• Arrange travel and accommodations and prepare vouchers.
• Keep updated records of office expenses and costs.