Projects Secretary
Alfanar Company
Total years of experience :17 years, 1 Months
-Preparing submittal documents for the clients.
-Handling administrative job for the workers grievance.
-Updating of all construction drawings.
-Preparing site project requests.
-Verifying of suppliers invoices.
-Monitoring of manpower attendance report.
-Preparing correspondence for the clients, site memos and warning letter for the workers.
-Preparing project purchase requisition and project purchase order through SAP system.
PROJECT ASSIGNMENT:
SAUDI ARAMCO TOTAL Refining and Petrochemical Co. (SATORP), On-Stream Analyzer and Laboratory Division
INCLUSIVE DATE: December 12, 2013 - up to present
JOB DESCRIPTION:
-Performing administrative and clerical tasks for a department or individual.
-Responsible for its correspondence and department records.
-Assisting department Superintendent.
PROJECT ASSIGNMENT:
UTILITY MAINTENANCE TEMPORARY SUPPORT SERVICE (UMTSS), SAUDI ARAMCO TOTAL Refining and Petrochemical Co. (SATORP)
INCLUSIVE DATE: March 1, 2013 - March 31, 2014
JOB DESCRIPTION:
-Observing, receiving and obtaining information from all relevant sources.
-Compiling, coding, categorizing, calculating, tabulating, auditing and verifying information or data.
-Performing any combination of routine, posting and verifying duties to obtain primary financial data for use in maintaining accounting records.
-Establishing and maintaining interpersonal relationships.
-Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
-Monitoring and controlling resources.
-Representing the organization to client and other external sources.
-Evaluating information to determine compliance with standards.
-Handling complaints, settling disputes and negotiating with others.
-Scheduling work and activities.
-Coordinating the work and activities of others.
-Perform general office duties such as filing, and handling routine correspondence.
-Interacting with computer systems including hardware and software to program, write software, set up functions enter data and process information.
-Acting as Secretary of Project Manager.
PROJECT ASSIGNMENT:
UTILITY MAINTENANCE TEMPORARY SUPPORT SERVICE (UMTSS), SAUDI ARAMCO TOTAL Refining and Petrochemical Co. (SATORP)
INCLUSIVE DATE: March 1, 2013 - March 31, 2014
JOB DESCRIPTION:
-Preparing monthly billing invoicing such as Management and Manpower time for labor cost, Vehicle/Equipments and Tools cost, Scaffolding Services cost (erection and dismantling), emergency plus consumables materials charges and other services as per client’s requirement.
-Preparing petty cash statement reports such as overhead cost and charge to client.
-Preparing materials and services delivery note.
-Preparing monthly contract activity report.
(Acid Gas Treatment Project) - Package 2B, Jubail 2, K.S.A.
SAUDI ARAMCO TOTAL Refining and Petrochemical Co. (SATORP-project owner)
DAELIM Engineers & Constructor - main contractor
INCLUSIVE DATE: December 25, 2010 up to present
JOB DESCRIPTION
➢ Receiving, dispatching and filing of all technical and non-technical documents in and out of the office.
➢ Maintain the full flow / control of documents.
➢ Prepare monthly and weekly reports of all tasks & keeping the photographic log in date order, to support the projects planner.
➢ Filing and log in of Material Submittals, Method of Statements, RFI's and other documents in a more professional way.
➢ Documents preparation, creation to records and information retrieval while maintaining the accuracy and traceability of each documents stage.
➢ Resolve conflicts between departments regarding control of the quality and assure the proper flow of information through eliminating unnecessary activity, changing present forms, and adding new forms and work flow necessary for the activities.
➢ Full responsibility of the finished project documents and archive them separately in office store in a highly professional way, as it can be easily recover in the future.
➢ Prepare Material Submittal for Approval to the Client.
➢ Prepare Progress Report every week and end of the month.
➢ Ensure that all other discipline activities that required inspection within the activity have been inspected and approve.
➢ Maintain the full flow of drawing register.
➢ Monitoring Transmittal sheets.
➢ Provide assistance and support in the completion of documentation requests and searches.
➢ Assist other departments in their correspondence and documentation.
➢ Act as Secretary for Project Manager, QAQC Dept., Safety Dept., Administration, Project Control Dept. and Construction.
➢ Maintain office equipments like computers and photocopy machine use in office and site.
Connect QLPG Deluge Systems & Field Controls to Existing PLC
SAUDI ARAMCO - Qatif, K.S.A.
INCLUSIVE DATE: July 18, 2010 to December 24, 2010
JOB DESCRIPTION
➢ Review employee work charts, timesheets, and timecards to ensure that information is properly recorded and that records have the signatures of authorizing officials.
➢ Review computer reports listing timecards that cannot be processed because of errors, and they contact the employee or the employee's supervisor to resolve the problem.
➢ Responsible for informing managers and other employees about procedural changes in payroll policies.
-Process and issue employee’s statements of earnings and deductions.
-Compute wages and deductions and enter data into computers.
-Compile employee time, production and payroll data from time sheets and other records.
-Review time sheets, wage computations and other information in order to detect and reconcile payroll discrepancies.
-Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
-Record employee information, such as exemptions, transfers, and resignations in order to maintain and update payroll records.
-Issue and record adjustments to pay related to previous errors or retroactive increases.
-Keep informed about changes in deduction that apply to the payroll process.
-Provide information to employees and managers on payroll matters.
-Prepare and balance period end reports and reconcile issued payrolls to bank statements.
-Compile statistical reports, statements and summaries related to pay and submit them to appropriate departments.
-Distribute and collect timecards each pay period.
JOB DESCRIPTION
➢ Assist and attend to the customer's need.
➢ Observe cleanliness of the production area.
➢ Clean and sanitize all materials and machines needed for production.
TERTIARY: STI COLLEGE Balagtas, Bulacan COURSE: COMPUTER PROGRAMMING DATE GRADUATED: April 29, 2000
ELEMENTARY: BOROL 1ST ELEMENTARY SCHOOL Balagtas, Bulacan