Executive Assistant to Executive Director
Abu Dhabi Education Council
مجموع سنوات الخبرة :9 years, 10 أشهر
(FEB 2011-Till Date)
Abu Dhabi Education Council
(Executive Assistant of the Executive Director - P 12 Sector)
-Draft letters, reports and other correspondence in both English & Arabic
-Schedule appointments for and on behalf of the Executive Director, arrange business meetings and coordinate travel arrangements if needed
-Record minutes of internal meetings conducted by the Executive Director
-Receive and screen incoming calls and visitors, determine which are priority matters, and alert the Executive Director accordingly. Make referrals to appropriate staff or provide requested information as needed.
-Read and screen incoming correspondence and reports; make preliminary assessment of the importance of materials and organize documents; handle some matters personally and forward others as appropriate to the Executive Director and other staff members
-Perform a variety of administrative and executive support tasks that are highly confidential and sensitive in nature
-Coordinate office management activities for the Executive Director.
-Read and screen incoming correspondence and reports; make preliminary assessment of the importance of materials and organize documents; handle some matters personally and forward others as appropriate to the Executive Director and other staff members
-Research, compile, assimilate, and prepare confidential documents
-Act as liaison between the Executive Director and other staff members by transmitting directives, instructions and assignments and following up on the status of assignments
-Produce a variety of documents, charts, and graphs in final form
-Update the Executive Director on status of issues before scheduled meetings
-Prepare the agenda and collect materials for meetings, speeches, and conferences, take minutes and keep records of proceedings
-Plan and coordinate arrangements for professional conferences
-Compile and maintain records, statistical information, and reports
-Use of the ERP system to prepare the (PR) purchasing requests for new projects, and follow up with the Finance and Procurement Department for approvals
-Establish and maintain various filing and records management systems
-Perform other tasks related to the administration function as they arise and as delegated by the Deputy Executive Director or the Director General’s Office
APR 2010-JAN 2011
Abu Dhabi Education Council
(Management Assistant of the Director of Organizational Development & Excellence Office)
• Responsible for all phases of general office and clerical work, online research, coordination of meetings, writing letters and correspondence.
• Maintain files and records for related correspondence; carry out various secretarial and administrative duties.
• Send an e-mail issued by the administration of the concerned staff in the department or outside.
• Following the projects progressives with external consultants and give the manager continues update for the projects work.
• Preparing the (PR) purchasing request for the new project, and following with finance and procurement department for the final approval.
• Using the ERP system.
• Maintenance of data records, typing, compiling reports and statistical data.
• Working on Taskeen project (Zones Integration to Abu Dhabi Education Council) by scheduling the interviews, preparing interview forms, creating a database system to track the taskeen processes ( interviewer details, interview panels and interview results) following with divisions and HR for mapping processes.
• Scheduling appointments for the administration, Provide the related information required. And receive messages and drafting and printing of correspondence and undertake any other administrative tasks
• To make sure the smooth functioning of administrative tasks and high efficiency.
SEP 2009-MAR 2010
Experts Computer consulting
(HR & Admin Assistant)
• Maintain files and records for related correspondence; carry out various administrative duties.
• Recruiting and staffing logistics
• Performance management and improvement tracking system.
• Assisting in employee orientation, development and training logistics and record keeping.
• Maintaining employee files, updating and filling HR system.
• Prepare job offers and appointment letters for the new staff and maintain sick leave records.
• Perform miscellaneous job-related duties as assigned
• Scheduling appointments for the administration. Provide the related information required. And receive messages and drafting and printing of correspondence and undertake any other administrative tasks
• To make sure the smooth functioning of administrative tasks and high efficiency.
• Taking minutes of meetings and preparing the internal memos and make arrangements for delivery.
• Send an e-mail issued by the administration of the concerned staff in the department or outside.
• Writing letters and correspondence management.
Review and analyze the defaulter accounts, with the objective of improving the repayment and recovery potential in each case and ensuring past due and classified advance are within targeted limit
Deal with defaulting customers and ensure maximum collection possible from them
Analyze and assess customer’s repayment issues and restructure repayment proposals to achieve the assigned recovery target
Contact relevant official authorities to ensure quick enforcement of decided actions
Provide high quality service to achieve internal and external customer satisfaction
Ensure adherence to cut-off times and deadlines
Make settlement agreements for premature cases by calculating total liabilities according to (interest, original and outstanding), preparing release letters for customers and calculating the Debt Service Ratio (Write off proposal)
Provide administrative support, coordinate office functions and correspond with the Division Manager as needed
Responsible for all phases of general office and clerical work, such as online research, coordination of meetings, and direct phone and e-mail interaction with clients and customers
Ajman University Of Science & Technology (Abu Dhabi) Faculty of Computer Graduated from faculty of