Admin Secretary
Rubban Medical Center
Total years of experience :16 years, 11 Months
• Assisted the physicians and nurses by managing all the administrative and secretarial work.
• Managed the new staff thru HRD Liaison Officer and communicating with doctors and
staffs, clinic, reception and patients queries.
• Received patient calls and coordinated appointments to the Reception as per the schedule.
• Assisted the applicants and patients in solving their queries and answering their questions.
• Maintained and updated employee staffs of their new/renewal Iqama, Saudi Council License and any application forms needed in Administration department.
• Responsible to typing medical report, internal memos and arranged the claim forms by each company and date every month for submitting claims to insurance company.
• Kept the personal file of the staff and arranging all the box file of administration documents.
• Responsible to preparing monthly rotation schedule of doctors and nurses staff.
• Communicating and dealing with Insurance staff and Head Nurse.
• Responsible the scheduling, meetings, appointments, travel booking of the employee for going vacation and attending seminars.
2. Safari Limited Company
Al Rakah, Dammam - Khobar Highway
Assigned to: Office
Date: January - June 18, 2012
Position: Admin Secretary/Receptionist
JOB DESCRIPTION: • Treat all visitors with smile, respect and courtesy and attending phone calls with promptly and professional.
• Transferred all phone calls to appropriate person or if they are unavailable take a message and pass it on ASAP.
• Doing filing is maintained and traceable. Any staff member should be able to find it quickly and efficiently.
• Process faxes, record and hand to the person responsible.
• Log all the phone calls and in & out send faxes in daily activities.
• Maintained reception area is clean and presentable at all times.
• Monitoring of office supplies, stationery and kitchen & toilet supplies as required.
• Prepare monthly expense reports and monthly timesheet submitted to Finance Department every end of the month.
• Check email every minute to see if there is any important email that need to forward to office manager.
• Type correspondence in English by using Microsoft office programs.
• Prepare & maintain Excel spreadsheets for daily reporting activities to be submitted to the Manager before end of the week.
• Record all employees check in and out time.
• Make appointments and report visitors and callers to the manager during working days.
• Make airline bookings as requested from the Manager and there is a visitor need to book by company expenses.
• Monitor all contractual dates such as office rent, Mailbox rent, visa dates, Iqama renewals and other important dates that arise.
• Coordinate with employees even they are in the field or job site during working day.
Kingdom of Saudi Arabia
Assigned to: Medical Records Dept. / Medicine & Surgery Dept.
Date: April 28, 2005 until February 2010
Position: Medical Transcriptionist/Admin Medical Secretary
JOB DESCRIPTION:
• Responsible for the accurate and timely transcription of dictated and handwritten discharge summaries, operative reports, medical reports, death summaries of all hospital specialities together with other documentation deemed relevant by the Clinical Coding and Inpatient Manager, and Patient Affairs Director.
Notes in patient medical works completed.
• Notifies doctors when dictation is missing or inaudible.
• Files completed summaries into patient medical records and returns to technicians for further medical record deficiency processing before doctor's signature.
• Ensures accuracy and identifications of patient information on each report by utilizing the OASIS Patient Inquiry System.
• Maintains confidentiality of all patient information.
• Maintains monthly statistics for the Health Info Manager.
• Performs other appreciable tasks and duties within the realm of his/her knowledge and abilities as assigned by the Health Info Manager.
JOB DESCRIPTION: (MEDICINE AND SURGICAL DEPARTMENT)
• Responsible for everyday internal / external correspondence.
• Handling all incoming and outgoing calls from the company, administrative offices and direct calls to the Director of Division.
• Receive, stamp and register incoming mail and route it according to subject doctor, collect and send outgoing mail, receive and send faxes.
• Receive visitors and official guests from outside and inside the hospital.
• Organize and prepare meeting schedules of medical doctors, meeting agendas, minutes of meeting, registering, typing and distribute them then filing minutes of meetings to box file.
• Monitor the monthly office supplies needs of the department and distribute office supplies when doctors needed, then maintaining office systems to deal efficiently.
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P.O. Box 10366, Jubail Industrial City 31961, Saudi Arabia
Assigned to: Medical Records Department
Date: 19 December 1997 until 02 February 2005
Position: Medical Secretary
JOB DESCRIPTION:
• Worked as Medical Secretary in Medical Records Department. Responsible for typing medical reports/ discharge summaries of all in-patient discharges charge to their respective Companies, Cash patient. GOSI reports that are to be charged to Saudi Government Insurance's, reports for company's approval for admission, reports for justification and Out patient medical reports.
• Files reports in the In-Patient and Outpatient records files. Followed up all the Medical Reports for signature and log all the reports by discharge and arranged by the company. Checked all the pending reports and submits monthly all original copies of medical reports for billing purposes to the Billing Department. Type personal correspondence for the Doctors and Staff when ask to do so.
• Type a maximum of 30-35 reports per day by hard copy and dicta phone. Filing and Pull out the patients file. Received calls from Reception regarding the patient's file. Arranging the files by terminal digit. Assembling all the files especially in-patient files by proper documentation. Answering all the phone
calls especially if the patients are asking a Medical report or investigations.
6. DATA SOLUTION INC.
Skunac Bldg. Zapote Rd.
Ayala Alabang, Alabang
Muntinlupa City
ASSIGNED: PRODUCTION AREA
POSITION: DATA ENCODER
DATE: May 1995 till Dec. 15, 1997
JOB DESCRIPTIONS: • Encoding of files from scanned documents, microfilm, hard copy, using Key Entry package software.
• Scanning of data encoded for transmission to the client.
7. VTJ ELECTRICAL CORP.
Real Estate Almanza
Las Pinas City
ASSIGNED: MAIN OFFICE
POSITION: Secretary
DATE: March 1994 till May 1995
JOB DESCRIPTION: • Filing some important documents in File 201.
• Typing a letters, memorandum, requisition letter, receiving job orders from the company and Project Manager.
• Receiving calls from the client to follow up the materials/ equipment they need in the site.
• Preparing the monthly payroll of employees and release the monthly salary for the said employee.
• Remit the monthly BIR and SSS payment.
• Paying some bills like, electric, water, telephone bills and office rent.
• Received the Checks or Cash from the companies then deposit thru the account of VTJ every month.
BACHELOR OF SCIENCE OF SECRETARIAL ADMINISTRATION Major: Computer Secretarial Philippine Christian University Taft Avenue, Manila Philippines Graduated Year: 1990-1994
Manila High School Intramuros, Manila Philippines 1986 -1990 ELEMENTARY GRADUATE
Pisa Elementary School Batangas City 1980 - 1986