Store Administrator
M.H. Alshaya (The Cheesecake Factory)
Total years of experience :11 years, 8 Months
HR/STORE OFFICE ADMINISTRATOR
M.H. ALSHAYA. L.L
(The Cheesecake Factory - Sidra)
August 2012- Present
Job Description
Coordinates, oversees, and/or performs a wide variety of administrative, secretarial, and program support activities on behalf of Store Management. Serves as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Ensuring compliance with operations guidelines, company policy and procedure, audit and country law. When required work on sales floor to help and support the sales team.
• Part of the Management team, assist and support the GM and Managers in all store operations.
• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Record employee attendance, vacation and sick leave, maintain accurate records of Employee overtime claimed and redeemed via electronic attendance on daily basis.
• Check daily emails and action if required.
• Ensure weekly returns are submitted in a timely manner.
• Maintain Ministerial documents in store as required by country law and audit compliance such as BALADIYA, RESIDENCY and other government related issues.
• Ensure all file are kept in order and documentation is readily available when required.
• Follow up and investigate and discrepancies.
• Ensure compliance with company policy and procedure and audit compliance for till procedures, daily banking and safe reconciliation.
• Maintain accurate petty cash records, prepare reimbursement summary and arrange additional replenishment if required.
• Handle mailbags in and out of the store and ensure timely an
• Maintains the completeness and accuracy of reports - financials, accounts, compliance to government and company related SOP’s.
• Demonstrate excellent customer service, support the Department managers on the floor when required,
• Ensure full knowledge of current collections and use this to maximize sales
Function as COST CONTROLLER
• Handling supplier’s invoices booked and validate the correctness of all received items, ensuring that the suppliers invoice vs purchased orders is matched, ensuring that stock count is entered accurately in GOLD software system. Do purchase orders and coordinate with the supplier if needed, and update and check all the Purchases with the store receivers.
• All spot checks and controls done have to be documented and kept in file for Audit and future reference.
• Coordinates with supply chain, cost control regarding booking issues and cost discrepancies.
• Work side by side with the GM and EKM during actual inventory count, enter the counts and prepare the stock take reports and discuss with them if needed.
• Prepares weekly sales, inventory, leave reports and documents to be sent in Head Office.
• Monitors and coordinates accounting activities as appropriate, and prepares internal reports for management; participates in budget planning and management stock take and inventory as required.