Senior Secretary, Department Coordinator, Material Coordinator
Al Nisr Publishing LLC
Total years of experience :16 years, 6 Months
• Preparing daily in house & third party production orders
• Assisting the Sales Person and liaising with clients about incoming jobs also creating Job Dockets & Sales Orders
• Following up with Clients about LPOs & payments
• Ensuring the filing system for the various sections is adhered to ensuring easy accessibility.
• Ensuring all correspondence is copied and circulated to the concerned departments
• Making & sending out various third party and in-house monthly invoices.
• Coordinate between various heads of sections within a division for consolidation of reports, preparation of Administrative documents like stationary requisitions, leave applications, leave schedules, coordination for Air-ticket with the travel agency etc.
• Coordination with all branches for the preparation of reports, with accounts department, IT department, and Credit Control department for resolution of issues.
• Supervise and direct the implementation of rules and procedures on circulation of the publications and ensure that all admin activities are conducted as per policies and procedures.
• Customer Service by undertaking the random follow-up calls to customers / clients to confirm prompt deliveries, resolution of complaints and maintain good degree of client relations.
• Coordinate with third party publishers and overseas distributors the timely renewal of distribution agreements and to prepare reports for consideration of the Circulation Manager that facilitates effective negotiation at time of contract renewals.
• Working on SAP to order for office supplies and stationary.
• Noting down customer complaints & queries and passing the same to the concerned department.
• Supervising work and distributing the work load equally among all admin secretaries.
• Handling all duties in the absence of the admin secretaries.
• Handling the admin desk in the absence of the Senior Secretary.
• Making weekly reports for the Main paper section.
• Hotel & flight reservations.
• Ensuring the master file is up-to-date for Supp/ROP on a weekly basis
• Ensuring all correspondence is copied and circulated to the concerned departments
• Ensuring the filing system for the various sections is adhered to ensuring easy accessibility.
• Preparing the Supp Edit statement
• Preparing the Ad Complaint statement
• Ensuring the DSRs for all AGMs are tabulated at the beginning of each month
• Maintaining records of different supplements published by GN and competitors.
• Sending out synopsis of publications to all agencies.
• Sending out circulars to agencies.
.A. English - Stands for Bachelor of Arts in English. Typically, a B.A. is a three year course, minimum eligibility for which is an intermediate (10+2) in any discipline. English is the study of literature, linguistics and philosophy of the English language. Subjects typically studied under this degree are Poetry, Drama, Fiction, Literary Criticism, Technical Writing and Communication.